Facilities Assistant

Description

Job Summary: The Facilities Assistant at Incotex ensures the efficiency, safety, and organization of infrastructure by managing building maintenance, suppliers, and materials to maintain a functional work environment. Key Highlights: 1. Fundamental role in ensuring the company's well-being and productivity. 2. Primary point of contact between the company, suppliers, and external teams. 3. Opportunity to apply organizational skills and a sense of priority. The Facilities Assistant at Incotex is a key professional responsible for ensuring that the company’s entire infrastructure operates efficiently, safely, and in an organized manner. This individual oversees building maintenance activities, supports supplier management—including cleaning and general services—manages material inventory, conducts quotations, and assists in issuing and tracking service orders. Additionally, they contribute to layout changes, space organization, and internal department support, ensuring all employees have an appropriate and functional workspace. Their role is essential in enabling uninterrupted Incotex operations, delivering daily well\-being, comfort, and productivity. **Main Responsibilities:** Support the preparation of construction, service, and maintenance budgets. Provide courteous and efficient service to clients/tenants, acting as the primary point of contact between the company, suppliers, and external teams. Identify expenses and forward information for billing and collections. Verify purchase and service invoices and forward them for payment approval. Coordinate operational requests among clients, suppliers, and maintenance teams. Support building and common-area maintenance by requesting quotations and proposing preliminary solutions for review. Monitor minor infrastructure requests, ensuring timely follow-up with all involved parties. **Requirements:** Completed high school education; undergraduate studies in progress are preferred. Organizational skills, attention to detail, and a strong sense of priority. Strong communication skills, professional demeanor, and ease in interacting with diverse audiences. Ability to resolve requests promptly and practically. Basic knowledge of financial and budgetary routines (a plus). Experience managing suppliers and maintenance services (a plus).