Executive Advisor

Description

Job Summary: Provide direct strategic and operational support to Presidents, optimizing their time and ensuring efficiency in internal and external communication. Key Highlights: 1. Strategic agenda management focused on business priorities. 2. Serving as the primary point of contact between the presidency and stakeholders. 3. End-to-end travel and logistics management for senior executives. ### **Purpose of the Role** Provide direct strategic and operational support to Presidents, optimizing their time and ensuring efficiency in internal and external communication. The advisor acts as the first filter for incoming requests, managing workflows and priorities of senior management. ### **Main Responsibilities** **1\. Strategic Agenda Management*** **Workflow Control:** Organize appointments, meetings, and events, ensuring the calendar reflects the business’s strategic priorities. * **Conflict Resolution:** Proactively identify and resolve scheduling conflicts, negotiating rescheduling with relevant parties. * **Agenda Preparation:** Ensure the President has all necessary documents, presentations, and contextual information before each appointment. **2\. Administrative and Operational Tasks*** **Travel and Logistics:** End-to-end management of itineraries (flights, accommodation, transportation, visas) and expense reporting. * **Meeting Coordination:** Handle logistics for board and council meetings, including drafting minutes and tracking action plans (follow\-up). * **Document Workflow:** Screen emails, correspondence, and documents requiring signatures, prioritizing urgent items and delegating operational tasks. **3\. Communication and Relationship Management*** **Institutional Interface:** Serve as the primary point of contact between the presidency and other executives, employees, clients, and external partners. * **Call and Request Triage:** Answer calls and requests directed to the presidency, autonomously deciding which items require escalation or resolution. Minimum Education: Technical Degree Willingness to travel * Meal Allowance * Health Insurance * TotalPass