ADMINISTRATIVE ASSISTANT

Description

Job Summary: A professional to perform various administrative tasks, draft communications, provide information, and organize files, supporting the department's needs. Key Highlights: 1. Perform administrative tasks and various controls. 2. Draft internal and external communications. 3. Organize and maintain files and card indexes. * Perform various administrative tasks, preparing charts, maps, and reports; * Conduct various controls and records; * Draft routine internal communications; * Provide information to various departments; * File and dispatch correspondence and perform typing services according to established processes and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Answer telephone calls intended for your department, screen topics, and forward calls based on the availability of the person being sought, providing the most appropriate solution in each case; * Make external and internal calls directly or through the switchboard operator, transferring the call to the requester or delivering messages when necessary; * Collect and compile various data by consulting documents, transcripts, files, and card indexes; * Enter data using calculators and/or computers; * Record entries in fiscal ledgers, registering supporting documentation; * Manage material requisitions and receipts, preparing the request form and tracking deliveries; * Draft letters, memoranda, official correspondence, and other texts required to fulfill departmental tasks, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, complying with legal requirements; * Organize and maintain department-related document files and card indexes, performing classification, labeling, and storage; * Review, process, and/or instruct procedures related to your work unit, arranging for their forwarding; * Monitor the progress of official matters or procedures relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking action to meet service needs. **Requirements and Qualifications** * Completed undergraduate degree in Secretarial Studies and/or Administration; * Prior experience in the field is required; * Computer literacy — user level. **Additional Information** For this opportunity, our **salary range** is between R$ 2.453,00, and R$ 2.753,00 + 20% Hazard Pay. **Benefits:** Transportation Allowance or Parking, On-site Meal, Meal Voucher, Life Insurance, and Daycare Assistance (as per the Collective Bargaining Agreement). **Working Hours:** Monday to Friday, from 08:00 to 17:00, with a 1-hour break. **SPDM** — Associação Paulista para o Desenvolvimento da Medicina — is a non-profit, philanthropic civil association, federally, state-, and municipally recognized as being of public utility, respectively under Decrees No. 57.925, dated 03/04/1966; No. 40.103, dated 05/17/1962; and No. 8.911, dated 07/30/1970. SPDM’s primary directive is its integration into the health system, focusing on treatment, disease prevention, and promotion of primary, secondary, and tertiary healthcare, strengthening ties with the local community and reaffirming its social commitment to serve all citizens without discrimination. With institutional growth, **SPDM** has been expanding its scope of operations through projects currently under development in Social Assistance and Education. This broad range of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services delivered by Brazil’s Unified Health System (SUS), primarily aiming to guarantee universality and equitable access to healthcare, essential for human and social development. Our commitment is to foster an inclusive culture embracing diversity, empowering our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet minimum requirements. We value idea-sharing, teamwork culture, respect for diversity and inclusion. **MISSION** To deliver healthcare excellence without prejudice, distinction, or classification of citizens. **VISION** To be recognized as Brazil’s largest and most competent philanthropic healthcare organization. **VALUES** * Capacity Building * Social Commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, Economic, and Social Sustainability * Tradition * Transparency **HMVJS** The history of the Municipal Hospital Vereador José Storopolli began in the early 1980s. Residents of Vila Maria Baixa and Parque Novo Mundo, led by regional municipal councilors, waged numerous campaigns against the Municipal Health Department to construct a hospital serving the region’s demand. The resulting hospital — nicknamed “Vila Maria” — was built with expectations of high-resolution and high-performance care. This hospital was named after influential regional politician Councilor José Storopolli, whose family donated the land for its construction. However, since its inauguration in 1992 until July 1994, its Surgical Center remained inactive, as did its surgical and orthopedic wards and Intensive Care Unit.