ADMINISTRATIVE ASSISTANT I

Description

Job Summary: Control and monitor field vehicle and machinery logistics, manage service orders and maintenance history, and monitor third-party services to ensure efficiency and quality. Key Highlights: 1. Management of field vehicle and machinery logistics 2. Control of service orders and maintenance history 3. Handling of requests and monitoring of third-party services Control and monitor logistics for vehicles, machinery, and implements in the field; monitor and execute opening and closing of service orders; control recording of performed maintenance activities; track available and unavailable machinery; carry out parts reservations and transfers; and monitor third-party services, aiming to maintain historical records, efficiency, and service quality. **Responsibilities and Duties** * Control opening and closing of automotive maintenance service orders (SOs), tracking reports, verifying changes, and comparing SOs with executed services to ensure accurate service history for the department; * Perform daily closing of service orders and record performed maintenance activities to maintain organized service handling; * Manage the system for recorded maintenance activities using specific spreadsheets to ensure activity history and facilitate analysis for future services; * Carry out material reservations and transfers for maintenance services using the system and verifying stock levels in the warehouse to expedite service handling; * Respond to field maintenance requests via radio, assessing urgency to provide efficient solutions; * Control logistics support for field equipment and light vehicles from the workshop fleet to improve service efficiency; * Provide public service by receiving service requests and delivering necessary guidance; * Handle telephone inquiries, recording requests and providing information to ensure appropriate response to presented demands; * Open third-party service orders, contacting the service provider to direct assistance, subject to validation by the maintenance supervisor, to guarantee required support; * Control third-party service requests by entering information into a dedicated system so that the procurement department may negotiate with the service provider; * Relay all operational process-affecting information and pending tasks to the next shift colleague to ensure proper departmental functioning; * Comply with SSMA (Safety, Health, and Environment) policy, following company procedures and practices to meet applicable legal requirements, prevent waste, and reduce generation of waste, effluents, and atmospheric emissions; * Follow area safety recommendations and use Personal Protective Equipment (PPE) to safeguard oneself against occupational safety and health risks and threats; * Maintain cleanliness and order in the work area, adhering to established guidelines and procedures to ensure suitable working conditions for daily activities. **Requirements and Qualifications** * Proficiency in Microsoft Office suite; * Completed high school education. **Additional Information** **Benefits:** * Pharmacy Card; * Transportation (Routes: Goiás–Posse, Alvorada, Buritinópolis, Damianópolis, and Mambai–GO; and Bahia–Carinhanha up to Cocos); * Shared accommodation; * Gym access; * Meals; * Life insurance; **Partnerships:** * Agreements with universities; * Dental clinics in the Cocos–BA and Mambai–GO regions. #### **Founded in 2000 but with origins dating back to 1976, Santa Colomba is a Brazilian agricultural company focused on large-scale production with high mechanization potential. The company has a history of pioneering innovation in the agricultural sector, both technologically and in its relationship with employees. Excellence in service—aiming to transform agribusiness relationships—is embedded in our DNA.** #### **Santa Colomba believes that integrating processes, technology, and natural resources enables high levels of predictability in both productivity and quality. This philosophy is implemented across the Company’s three business lines: cotton, grains, and B2B.**