Senior Administrative Analyst

Description

Job Summary: Professional to provide administrative support, manage travel and accommodations, control budgets, renew insurance policies, monitor assets, organize events, and interact with various departments and stakeholders. Key Highlights: 1. Administrative support in processes, spreadsheets, and deadline management. 2. Travel, accommodation, and cost center budget management. 3. Scheduling organization, corporate event coordination, and executive communication. Description: * Higher education degree: Business Administration, Accounting, Law, or related fields — completed. * SAP system and Microsoft Office suite; * Intermediate to advanced English and Spanish; * Driver's license category B (preferred). * Monitor administrative processes, providing departmental support; preparing spreadsheets; reviewing and archiving documents; controlling deadlines; locating and tracking processes and notifications; * Develop the company’s annual travel and accommodation plan, collecting information from departments, building the plan and budget per cost center, and conducting monthly monitoring; * Book company travel and accommodations according to departmental demands; * Analyze and monitor departmental budgets, evaluating planned vs. actual vs. forecasted figures, and incorporating variances and updated forecasts for upcoming months; * Analyze and manage renewal of insurance policies under the concession agreement, using a validity control spreadsheet, completing the renewal checklist, and submitting renewal requests to the insurance broker; * Monitor asset damage. Conduct follow-up meetings, track reimbursements and compensations; * Monitor coffee break services, receiving departmental requests and arranging coffee breaks either through BHA’s kitchen or direct procurement from service providers; * Perform other duties inherent to the position or as directed by the immediate supervisor, provided the employee is qualified and such duties align with their knowledge and experience; * Organize and manage schedules, appointments, meetings, and domestic and international travel for the Executive Board and Presidency; * Handle telephone and in-person inquiries, filtering requests and directing topics according to priority; * Draft, review, and translate documents, reports, emails, and presentations in Portuguese, English, and Spanish; * Coordinate logistics for corporate events, stakeholder meetings, and institutional visits; * Interact with internal departments and external partners, acting as a communication facilitator for the Executive Board and Presidency. 2512250202491873736