Administrative Assistant BH

Description

The **SINIBREF** is the employers' trade union representing Beneficent, Religious, and Philanthropic Institutions, dedicated to strengthening, representing, and ensuring the sustainability of this sector. Our team is collaborative, welcoming, and committed to delivering excellence in service to institutions and internal operations. We are seeking a candidate for the position of **Administrative Assistant**, to work in the Administrative Department within a dynamic environment focused on improving internal processes and supporting the union’s board. This is a **fully in-person position**, located in **Belo Horizonte**, with a **full-time schedule of 44 hours per week**, from **Monday to Friday**. **Responsibilities and Duties** **Responsibilities and Duties** * Handle front-desk reception at the union, providing in-person service to visitors and partners. * Respond to phone calls and emails, providing information and clarifying inquiries. * Organize physical and digital documents, ensuring information is well-structured and easily accessible. * Support routine administrative tasks, such as calendar management and spreadsheet updates. * Perform data entry, recordkeeping, and system updates in internal platforms. * Log and track requests and operational demands. * Assist with event-related activities, including meeting room management and organization. * Place and manage office supply orders. * Maintain excellent communication with other departments to ensure smooth workflow execution. **Desired Experience:** **We seek candidates with prior experience in customer service**, as well as in **administrative routines**, who possess **strong verbal and written communication skills**, **organizational ability**, **adaptability**, and **proactivity in managing multiple tasks** within a dynamic environment. **Requirements and Qualifications** **Requirements and Qualifications** ------------------------------ **Requirements and Qualifications** * Intermediate proficiency in Microsoft Office, especially Excel and Word. * Intermediate computer literacy. * Basic knowledge of document organization. * Completed high school education. * Willingness to learn and follow administrative procedures. * Verbal and written communication skills. * Organizational ability, responsibility, and agility. * High concentration capacity, focus, and ability to multitask. **Preferred Qualifications:** * Ability to adapt to change. * Proficiency in online communication tools (e.g., WhatsApp, Zoom, telephone). * Technical or undergraduate studies in Administration or related fields (in progress or completed). **Desired Profile:** **We seek an organized, discreet, and responsible individual**, who follows established procedures and **handles constructive feedback effectively, demonstrating resilience** and confidence while performing administrative duties, **maintaining courtesy in all interactions**. **Additional Information** We offer an initial monthly salary of **R$1\.728,95**, plus the following benefits: * **Life insurance**. * **Dental plan**. * **Online medical assistance**. * **Transportation allowance**. * **Meal allowance** of R$ 650.00 per month, doubled after the probationary period. SINIBREF MINAS is a legally constituted trade union whose mission is to represent and empower institutions across Minas Gerais, promoting sectoral strength and sustainability. SINIBREF MINAS operates through legal advocacy and representation before legislative, executive, and judicial authorities, as well as public and private legal entities. SINIBREF MINAS upholds freedom and autonomy as its foundational principles, preserving trade union unity.