ADMINISTRATIVE ASSISTANT - CLINIC

Description

Job Summary: Professional responsible for various administrative tasks, controls and recordkeeping, internal and external communication, and support to departments. Key Highlights: 1. Administrative and operational support activities 2. Management of internal and external communication 3. Organization and maintenance of files and documents * Perform diverse administrative tasks, preparing charts, maps, and reports; * Conduct various controls and recordkeeping; * Draft routine internal communications; * Provide information to various departments; * File and dispatch correspondence, and perform typing tasks according to established procedures and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Answer telephone calls intended for your department, screen topics, and forward calls based on the availability of the person being sought, providing the most appropriate solution in each case; * Make external and internal phone calls directly or through the switchboard operator, transferring calls to the requester or delivering messages when necessary; * Collect and compile various data by consulting documents, transcripts, files, and card indexes; * Perform entries using calculators and/or computers; * Record entries in fiscal ledgers, registering supporting documentation; * Control requests and receipts of consumable materials, preparing request forms and tracking deliveries; * Draft letters, memoranda, official correspondence, and other texts required to fulfill departmental tasks, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, observing applicable legal requirements; * Organize and maintain department-related document files and card indexes, performing classification, labeling, and storage; * Review, dispatch, and/or instruct processes related to your work unit, arranging for their forwarding; * Monitor the progress of official matters or processes relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking actions to meet service needs. **Requirements and Qualifications** * Completed undergraduate degree in Secretarial Studies and/or Administration; * Prior experience in the field is required; * Computer literacy — user level. **Additional Information** **SPDM** — Paulista Association for the Development of Medicine — is a non-profit civil association of philanthropic nature, recognized as being of federal, state, and municipal public utility (in its headquarters city), respectively by Decrees No. 57,925 of 03/04/1966, No. 40,103 of 05/17/1962, and No. 8,911 of 07/30/1970. The Association’s primary mission is integration into the health system, focused on treatment, disease prevention, and promotion of primary, secondary, and tertiary health care, strengthening ties with the local community and reaffirming its social commitment to serve all individuals without discrimination. With institutional growth, **SPDM** has been expanding its scope of action through ongoing projects in Social Assistance and Education. This wide range of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), aiming primarily to guarantee universality and equitable access to health services, essential for human and social development. Our commitment is to foster an inclusive culture embracing diversity, empowering our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet the minimum requirements. We value idea-sharing, teamwork, respect for diversity, and inclusion. **MISSION** To deliver health care with excellence, free from prejudice, distinction, or classification of citizens. **VISION** To be recognized as Brazil’s largest and most competent philanthropic health organization. **VALUES** * Capacity building * Social commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, economic, and social sustainability * Tradition * Transparency **The Hospital** Inaugurated in 2008, the Municipal Hospital of Barueri – Dr. Francisco Moran is the region’s most modern hospital, equipped with high-tech instruments and serving as a reference center for medical cases and highly complex surgeries, including: Anesthesiology (pre-operative), Adult Cardiology, Oral and Maxillofacial Surgery, Head and Neck Surgery, Cardiac Surgery, General Surgery, Orthopedic Surgery, Pediatric Surgery, Reconstructive Plastic Surgery, Thoracic Surgery, Vascular Surgery, Gynecological Surgery, Obstetrics (High-Risk Prenatal Care), Dermatology, Adult and Pediatric Endocrinology, Adult and Pediatric Nephrology, Neonatology (Premature Infant Outpatient Clinic), Ophthalmology, Adult and Pediatric Pulmonology, Proctology, Clinical Oncology, Orthopedics and Traumatology, Psychiatry, and Physical Medicine and Rehabilitation. The Municipal Hospital of Barueri “Dr. Francisco Moran” has been managed by the Paulista Association for the Development of Medicine (SPDM) since July 2017, under a management agreement with the Municipal Government of Barueri. Since assuming management, SPDM has pursued excellence in public health services. Social responsibility initiatives and commitment to the principles of Brazil’s Unified Health System (SUS) have consistently guided its policies.