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Job Summary: Responsible for providing advanced administrative support, organizing and executing a wide range of activities to ensure smooth operations and operational efficiency. Key Highlights: 1. Advanced administrative support 2. Management of travel, appointments, and corporate events 3. Organization and execution of administrative activities Responsible for delivering advanced administrative support to departments, divisions, or corporate leadership, ensuring the smooth operation of routine tasks through the organization and execution of a broad range of administrative activities. Manages document control, responds to requests, prepares reports, and provides logistical support, guaranteeing structured information flow. Directly supports management of travel, appointments, corporate events, contracts, and payments, contributing to operational efficiency and standardization of administrative processes. Also manages executive calendars and provides executive support, ensuring proper information organization within systems and adherence to deadlines and institutional standards. **Responsibilities and Duties** * Perform administrative activities across various company departments, including data and information entry into the ERP system, registrations, document control, indicator updates, and management support—aiming for operational efficiency and internal process standardization; * Organize and maintain control over physical and digital files, ensuring integrity, confidentiality, and easy access to departmental information; * Provide direct support for appointment scheduling, corporate travel, executive calendars, and institutional events, ensuring logistical planning and compliance with company deadlines and policies; * Monitor contract and invoice due dates, tracking renewals and terminations with responsible departments to prevent service discontinuity and avoid operational risks; * Verify, control, and register invoices in the system, ensuring correct payment execution according to internal deadlines and policies, in collaboration with the finance department; * Prepare consolidated expense reports and spending tracking reports by department, supplying strategic data for management analysis and decision-making; * Comply with and uphold Safety, Health, and Environment (SSHE) regulations, correctly using PPEs and reporting situations posing risks to one’s own or colleagues’ well-being; * Adhere to organizational values, policies, and guidelines, maintaining confidentiality of strategic information and ensuring ethical conduct while performing duties; * Maintain discipline under the 5S program, participating in workplace organization and cleanliness, internal audits, and contributing to a productive and safe working environment; * Safeguard equipment and materials under one’s responsibility, promptly reporting any damages or anomalies to the immediate supervisor; * Provide operational support to leadership and other company departments, facilitating administrative and operational routines with a focus on agility, organization, and quality in addressing internal demands. **Requirements and Qualifications** * Completed undergraduate degree; * Prior experience in the field is desirable. **Additional Information** Benefits: Meal allowance; Health insurance (Unimed); Dental insurance; Transportation allowance; Profit-sharing program (PPR); Wellhub; On-site meals. Inpasa Brasil was one of the first Brazilian industries producing **Corn-based Ethanol**, and today is the **largest producer** of clean and renewable corn-based fuel in **Latin America**. Behind every milestone or target achieved stands a team of competent professionals. In an innovative industry like ours, having trained professionals is a fundamental achievement—which is why we invest continuously in training, as well as in our employees’ well-being and safety, through numerous benefits.
