Receptionist / Administrative Assistant

Description

Job Summary: Colégio Excelência is seeking a committed, organized, and communicative Receptionist / Administrative Assistant to work in a school environment, with emphasis on public service and hybrid administrative routines. Key Highlights: 1. Hybrid role focused on reception and administrative support 2. Opportunity to work in a school environment 3. Support for parents, students, visitors, and internal processes Colégio Excelência is looking for a **Receptionist / Administrative Assistant** to join its team. We seek a committed, organized, and communicative professional who enjoys working in a school environment and is skilled at public service and administrative routines. This position involves hybrid operations, including reception duties and administrative support, contributing to the smooth functioning of the institution’s internal processes. Main Responsibilities: * Provide in-person, telephone, and digital service to parents, students, visitors, and suppliers * Receive visitors and provide guidance regarding departments and general college information * Manage visitor entry and exit logs * Maintain organization and tidiness at the reception area * Support administrative tasks as required by the department * Assist in organizing documents, files, and spreadsheets * Support internal processes (enrollments, announcements, records, and controls) * Perform basic data entry in systems * Support coordination and school secretariat tasks upon request * Cover administrative duties during team absences, as previously agreed Minimum Requirements: * Completed high school education * **Proven experience in administrative routines** (document organization, internal controls, process support, and public service) * **Experience in public service** * Intermediate computer skills (Word, Excel, and email) * Strong verbal and written communication skills * Organizational ability, responsibility, and professional demeanor * Capacity to manage multiple daily tasks Preferred Qualifications: * Prior experience in a school environment * Experience in administrative routines * Proactivity and adaptability