Site Assistant

Description

Job Summary: We are seeking talented professionals to support the Site Manager, focusing on budget preparation, forecast control, and administrative organization. Key Highlights: 1. Opportunity at a global logistics giant 2. Values professional, personal, and intellectual development 3. A strong and established company **Job Description** --------------------- **Join this global logistics giant!** At ID Logistics, we continuously strive to be a benchmark in operational excellence and innovation. To achieve this, we seek talents like YOU! Here, we value our people by creating opportunities for professional, personal, and intellectual development. **About the opportunity:** We are looking for talented professionals to further enhance the quality and performance of our team. To support you in this, you will join a strong and established company that provides full context to consistently deliver services to our customers. **Responsibilities and Duties** ----------------------------------- * Collaborate with the Site Manager to develop the **budget and control the forecast**; * Enter and monitor invoices in the system according to headquarters' procedures, ensuring they are scheduled and approved by the Site Manager, and submit all documentation to headquarters; * Control sporadic expenses ("petty cash") in cases requiring emergency purchases for operations where payment must be made in cash; * Research rates and arrange flights, accommodations, and car rentals for employees by contacting the contracted service provider; * Procure office supplies, operation labels, uniforms, freight services, and other items, supporting quotation processes to ensure continuity of activities; * Generate unit expense reports in the designated system and finalize monthly expense reporting to the Site Manager; * Archive all unit-related documentation and contracts to facilitate and expedite retrieval; * Manage and conduct inventory of warehouse materials and supplies to ensure stock accuracy, and issue reports to the procurement department and unit management; * Monitor mailbags (receipt/distribution) and distribute them accordingly. • Collaborate with the Site Manager to develop the budget and control the forecast; * Support the Site Manager in preparing presentations and projects; * Collect data to compile the service billing mirror, gather internal approvals, send to the client, and ensure invoice issuance; * Archive documents. Respond to audits as required, in accordance with certifications established for the unit; * Organize the workplace in compliance with Good Quality Practices and 5S principles; * Act in accordance with the defined Policy, objectives, goals, and other requirements of the Integrated Management System (IMS); * Perform tasks in compliance with operational procedures and controls; * Report IMS non-conformities and understand the implications of non-compliance with its requirements; * Identify significant environmental aspects and impacts, as well as unacceptable hazards and risks within your area; * Be aware of incidents and their investigations, and know your right to refuse work if the activity poses an imminent danger. Minimum Education: Bachelor's Degree Languages: * English (Basic)