Accounting Assistant

Description

Perform various routine administrative and financial tasks, including recording incoming invoices, monitoring and advising on purchase orders, tracking invoices issued to the company, collecting unpaid invoices, registering products, generating monthly depreciation, monitoring fixed assets, and supporting tax audits. **Responsibilities:** * Generate bank statements for all company units for daily reconciliation and perform bank reconciliations for current accounts and investments. Record fees, taxes, and receipts in Sankhya via Financial Movement and Bank Movement routines to ensure Sankhya’s balance matches the bank’s balance. * Verify paid items daily using reports extracted from the financial management system. Access BB and Itaú banking systems to process the "daily movement" for all Cerrado, Unapel, Multi, and Starkel units. * Process daily receipt returns for company accounts via bank slip payments using the financial management system. Subsequently, print the system return report, bank statement, and actual balance. Attach the bank statement and archive documentation in SharePoint. * Perform bank reconciliations by verifying settled duplicate invoices. If reconciliation does not match, identify the error and resolve it. * Monitor entries made by units regarding duplicate invoice receipts via bank deposit, PIX, TED, and other payment methods. * Monitor entries, payment deadlines, and discounts (fees) related to debit and credit card receipts. Record these in the system after funds are cleared into the company’s current account. Each company has a variable fee negotiated with its financial institution; pay attention to applicable discounts and record accurately. * Apply bank bill discounts and record them in the system, tracking discounted bills until settlement. * Submit duplicate invoices for bank collection using Sankhya’s “remittance file generation” routine. Then select those to be sent for bank collection. Currently, Sankhya supports two types of collections: DDA and non-DDA (collection via ledger – exception). * For machinery negotiations, verify the payment method, as these are commonly settled via check, bank financing, consortium quotas, trade-ins, etc. Each machinery transaction is unique. Receipts: * Monitor Finame receipts for CASEIH, NEW HOLLAND, JACTO, and HORSH machinery via email to track negotiations and ensure control over sales commissions, flat-rate fees, etc. * Monitor receipts from active leasing contracts of Cygnus company. Documentation Control: * Support Finance and Administration Assistants at stores in activities related to invoice collection. * Monitor the list of invoices scheduled for protest and remain aware of protest alerts, assisting the immediate manager in deciding whether to withdraw or proceed with protest. * Maintain an updated spreadsheet of pending commercial negotiation receipts for management awareness and sales team control. * Maintain organization and cleanliness of physical files. * Archive, provide access to, and share fiscal and financial documents in an online database for consultation by the finance, tax, and accounting departments. Occasional Activities: Additional responsibilities common to all positions: * Perform duties assigned to the position in alignment with the organization’s Mission, Vision, and Values. * Comply with company policies and procedures, consulting them whenever necessary to ensure work quality meets internal and external customer expectations. * Adhere to company occupational safety regulations, using required PPE (Personal Protective Equipment) and collective protective equipment to safeguard personal and colleagues’ physical integrity. * Deliver high-quality service to internal and external customers per company standards. * Carry out related tasks upon request from the immediate supervisor. Participate in or lead special projects when requested. **Requirements:** * Completed or ongoing undergraduate degree in Accounting Sciences, Business Administration, or related fields. * Experience with ERP Sankhya system is a plus. * Proficiency in Microsoft Office suite. * Prior experience handling invoices and performing tax-related routines.