Job Summary: A professional responsible for essential administrative tasks supporting the marketing department, with a focus on financial, budgetary, and operational control. Key Highlights: 1. Financial and budgetary management of the marketing department 2. Planning and monitoring of marketing activities 3. Contract management with suppliers and agencies Vokkan is growing — and we want you on board! If you are passionate about challenges and innovation, join our team! We are expanding and seeking talents to further strengthen our team. **Description:** Responsible for performing essential administrative tasks to ensure smooth operations of the marketing department, with a focus on financial, budgetary, and operational control. This professional will ensure efficient execution of administrative processes — from invoice entry to contract and agency deliverable tracking. **Responsibilities:** 1\. Financial and Budgetary Management: * Receive, verify, and enter invoices for supplies and services, ensuring correct allocation to cost centers. Aligned with the company’s controller’s office, adhering to all corporate procedures. * Monitor financial flow, including tracking of payments and receipts related to the marketing department. * Execute overall budgeting, analyze financial KPIs, and review cost centers to ensure alignment with departmental budget objectives (ensuring efficiency between budgeted vs. actual). * Enter marketing purchase orders and monitor associated costs, ensuring all resources are used efficiently. 2\. Planning and Monitoring of Marketing Activities: * Plan and execute actions related to the AGM, ensuring all stages are completed within established timelines and budgets. 3\. Contract Management: * Draft and manage contracts with suppliers, service providers, and marketing agencies, ensuring compliance with agreed terms. * Conduct contract measurements, monitoring fulfillment of contractual clauses and deadlines. * Maintain organized and accessible files — both physical and digital — with timely updates on status and progress of processes. 4\. General Administrative Support: * Perform general administrative tasks to support the marketing team across various requests. * Ensure proper organization and archiving of documents, as well as execution of other operational tasks necessary for the department’s smooth functioning. **Preferred Qualifications:** * Knowledge of project management and marketing budgeting; * Experience in supplier contracting and negotiation processes; * Familiarity with financial automation or marketing management systems.
João Silva
Indeed · HR
João Silva
Indeed · HR
