Executive Assistant / Foreign Trade

Description

Job Summary: Professional providing strategic and operational support to senior management, focusing on administrative efficiency and foreign trade, coordinating schedules, reports, and document management. Key Highlights: 1. Strategic and operational support to senior management 2. Administrative process and foreign trade management 3. Willingness to learn, grow, and develop **Description:** ---------------- A professional responsible for delivering strategic and operational support to senior management, ensuring administrative process efficiency and smooth foreign trade operations. Responsibilities include coordinating executive schedules and communications, preparing managerial reports, organizing meetings, and managing corporate documents—ensuring confidentiality and accuracy of information. Regarding foreign trade, the role supports the preparation and monitoring of import and export processes, controls documentation (e.g., invoice, packing list, certificates, licenses, and registrations), interfaces with customs brokers, freight forwarders, and regulatory agencies, and monitors deadlines, logistics costs, and customs requirements. The role also contributes to international contract analysis, supplier negotiations, freight quotation, and shipment tracking. **Requirements:** ----------------- Residence in Itapema. Completed high school education (a bachelor’s degree in progress in Administration, International Relations, Business, or related fields is preferred); English proficiency sufficient for communication during travel and client interactions (intermediate level preferred); Flexibility in working hours (including availability for travel as required by management’s schedule); Organizational skills, responsibility, and ability to handle multiple tasks simultaneously; Discretion, ethics, integrity, well-defined principles, and ease in handling confidential information; Willingness to learn, grow, and develop alongside the company.