Administrative Assistant – LAST OPENING!!

Description

Job Summary: We are seeking a proactive and organized Administrative Assistant to join our team, providing support to administrative operations, ensuring process efficiency and excellence in service delivery. Key Highlights: 1. Comprehensive support in administrative and operational management 2. Participation in financial and technological processes 3. Focus on communication, compliance, and continuous improvement We are seeking a proactive and organized Administrative Assistant to join our team. The professional will be responsible for supporting administrative operations, ensuring process efficiency and excellence in service delivery. Key Responsibilities: Administrative Management: * Organize and maintain physical and digital files in order * Control documents, correspondence, and internal processes * Assist in preparing reports and administrative documentation * Maintain an updated and accurate database * Manage calendars, meetings, and appointments Operational Support: * Provide courteous telephone and in-person customer service * Respond to emails and manage correspondence * Perform document reception and protocoling * Prepare documentation for signing and archiving * Assist in procurement and supplier-related processes Financial Management and Controls: * Assist in expense and reimbursement tracking * Record financial data in internal systems * Prepare documentation for payments and tax inquiries * Monitor simple budgets * Organize invoices and fiscal documentation Technological Support: * Proficiently use internal administrative systems * Maintain organization of cloud-based and computer files * Request technical support when necessary * Assist in document digitization and backup * Perform basic equipment maintenance operations Relationships and Communication: * Maintain clear communication with different departments * Coordinate information across teams * Respond to internal customers' inquiries * Participate in administrative meetings * Report issues and suggest improvements Documentation and Compliance: * Ensure adherence to administrative deadlines * Maintain confidentiality of sensitive information * Follow internal policies and regulatory requirements * Verify document accuracy prior to archiving * Assist in audits and compliance processes Essential Requirements: Education: Completed high school education Experience: 1 year in a similar role (preferred) Technical Competencies: * Proficiency in Microsoft Office (Word, Excel, Outlook) * Ability to navigate computerized systems * Basic knowledge of administrative procedures Behavioral Competencies: * Organization and attention to detail * Proactivity and initiative * Clear and professional communication * Teamwork capability * Discretion and reliability * Adaptability to change Desirable Qualifications: Customer service experience Basic accounting knowledge Proficiency in CRM or ERP tools Certifications in administrative courses Experience managing simple projects Employment Type: Full-time CLT contract Salary: R$2.600,00 – R$3.500,00 per month Benefits: * Dental insurance * Food allowance * Meal voucher Work Location: On-site