Executive Secretary

Description

Job Summary: We are seeking an experienced, highly organized Executive Secretary with advanced proficiency in AI to work directly with the executive board in a dynamic routine involving frequent travel. Key Highlights: 1. Direct interaction with the executive board 2. Use of Artificial Intelligence tools 3. Strategic vision and proactivity We seek an experienced, highly organized professional with advanced proficiency in Artificial Intelligence tools to serve as an Executive Secretary working directly with the executive board. The ideal candidate combines administrative excellence with strategic vision, discretion, and **full availability for a dynamic routine involving frequent travel.** **Key Responsibilities:** Manage the executive board's schedule, including meetings, appointments, and travel, with **availability for weekly business trips**; Organize and archive physical and digital documents with rigor and confidentiality; Answer and screen phone calls, e\-mails, and other communications; Prepare reports, presentations, spreadsheets, and executive documents to a high standard of quality; Provide strategic support to various departments as required by the executive board. **Mandatory Requirements:** * **Proven experience** as an Executive Secretary; * Secretarial studies qualification. * Completed undergraduate degree in Administration, Executive Secretariat, or related fields; * Experience managing corporate travel and executive protocols. * **Advanced proficiency in AI tools** (ChatGPT, Gemini, or similar); * Advanced Microsoft Office suite (Word, Excel, PowerPoint); * **Full availability for weekly business trips — an essential requirement for this position.** * Excellent verbal and written communication skills; * Organizational skills, attention to detail, and professional demeanor; **Preferred Qualifications:** * Familiarity with Canva and design tools for presentations; **Behavioral Profile:** Proactivity Time management Discretion Problem-solving ability Flexibility **Job Objective:** Ensure efficient operation of executive and administrative routines, serving as a strategic link between the executive board and other departments, with agility, precision, and intelligent use of technology. Compensation: R$8\.000,00 per month Selection Question(s): * 1\. Are you available for business travel? * 2\. Do you have proven experience as an Executive Secretary? * 3\. Please describe your experience as an Executive Secretary, including company name and duration in the role: Work Location: On-site