Executive Secretary

Description

Job Summary: Manage Directors' personal schedules, organize travel, and provide administrative and internal communication support. Key Highlights: 1. Comprehensive management of Directors' personal schedules 2. Organization of domestic and international travel 3. Point of contact between Directors and internal departments Comprehensive management of Directors' personal schedules, ensuring predictability and smooth agenda flow. Organization of domestic and international travel, including airline ticket issuance and selection of hotels aligned with required standards. Active support during travel, ensuring a seamless experience. Engagement and coordination of service providers. Periodic verification of cleanliness and organization in personal and professional spaces. Follow-up on personal requests and minor bureaucratic tasks, always anticipating needs. Point of contact between Directors and internal departments. Occasional support in basic administrative routines. Document organization and handling of requests. **Position:** Executive Secretary **Employment Type:** CLT (Permanent) **Professional Area:** Secretarial Services **Working Hours:** **Number of Openings:** 1 **Benefits:** Meal Allowance (no payroll deduction); Transportation Voucher; Unimed Health Plan – effective after 3 months of probation; Dental Plan – effective after 3 months of probation; Partnership Programs; Birthday Day Off; Fresh fruit and coffee available at will; Free parking; Uniform and PPEs; Life Insurance; PPR – Profit Sharing Program – per collective agreement; Quinquennial Bonus (one additional salary every five years of service); Discounts with partner companies; Emotional Health Support; Cafeteria with rest area and library. **Requirements:** Intermediate to advanced English (for direct communication with one Director who communicates exclusively in English). Proficiency with digital tools. Availability for occasional assignments outside regular business hours. Intermediate to advanced English (for direct communication with one Director who communicates exclusively in English). Proficiency with digital tools. Availability for occasional assignments outside regular business hours.