Administrative Operations Assistant

Description

Job Summary: Professional responsible for preparing reports, managing maintenance, controlling equipment, and supporting inventory and training processes. Key Highlights: 1. Responsible for preparing reports and presentations 2. Management of preventive maintenance and equipment control 3. Support in inventory-related tasks and training control Job Responsibilities: * Fill out and prepare reports, presentations, and spreadsheets as required; * Send preventive maintenance reports, service orders, and equipment return notifications to units; * Provide inspection reports, maintenance plans, maintenance history records, and smoke testing reports for platforms; * Verify Certificates of Approval (CA) for purchased PPE delivered to units; Register PPE in the OnSafety system for unit inventories; * Verify expired PPE and update employee records; * Register new internal, external, and familiarization trainings as required by instructors; * Issue Waste Transportation Manifests as required; * Support data collection and equipment fleet control; * Assist with central warehouse operations, including parts receiving and dispatching. Required Technical Knowledge: * Intermediate Microsoft Office Suite, with emphasis on Excel (spreadsheets, filters, tables, and controls) and PowerPoint for report and presentation preparation; * Familiarity with management systems or ERP systems for inventory, equipment, or maintenance control; * Basic understanding of corporate training management (registration, control, and follow-up); • Strong organizational skills for document control and operational process tracking. Employment Type: Permanent CLT Compensation: R$2.300,00 - R$2.500,00 per month Benefits: * Medical insurance * Dental insurance * Education allowance * Food allowance * Meal voucher * Transportation allowance Work Location: On-site