Administrative Assistant

Description

Job Summary: This Administrative Assistant position offers a broad view of the business and a real opportunity for development, involving direct interaction with various departments across the company. Key Highlights: 1. Real opportunity for development across multiple departments of the company 2. Direct contact with Procurement, HR, Finance, Billing, Inventory, and Executive Management 3. An environment that values your work and professional growth Do you enjoy administrative routines, interacting with people, and learning across various company departments? This Administrative Assistant position is for you. You will work at a well-established company, engaging directly with Procurement, HR, Finance, Billing, Inventory, and Executive Management—gaining a comprehensive understanding of the business and a genuine opportunity for development. * Respond to customer inquiries via email, phone, and WhatsApp, addressing questions and sending quotations. * Monitor returns, warranties, and technical support coordination with customers and suppliers. * Issue fiscal invoices for billing, returns, and warranties. * Provide administrative support to executive management and other departments. * Receive visitors, answer phone calls, and route requests. * Manage product and equipment receipt, inspection, and traceability. * Organize files, contracts, accounts payable/receivable, and bank reconciliations. Requirements: **Mandatory Requirements:** * Prior experience in administrative routines. * Proficiency in computer applications and Microsoft Office (Word, Excel, email). * Strong verbal and written communication skills for interacting with customers and suppliers. * Organizational skills, attention to detail, and ability to meet deadlines. * Proactivity and willingness to learn across diverse functional areas. * Teamwork orientation and ethical conduct. **Preferred Qualifications:** * Experience in customer service (phone, email, WhatsApp). * Experience issuing fiscal invoices. * Basic knowledge of accounts payable/receivable and bank reconciliation. * Experience in inventory control, returns, or technical support. Benefits We offer a benefits package designed to recognize your contributions and support your professional growth. * CLT employment contract with a monthly salary of R$ 2.500,00. * Meal allowance, awarded based on attendance performance. * Transportation allowance. * 50% of health insurance premium covered by the company (employee portion). * Dental plan (employee portion). * Close proximity to executive management, enabling hands-on learning across multiple administrative functions. Working Hours: Monday to Friday, from 07:30 to 11:30 and from 13:00 to 17:48