Administrative Operations Assistant

Description

**Job Objective** Provide administrative support to logistics/operational activities, ensuring accurate entry, verification, and control of invoices and Electronic Transport Documents (CTes), while also supporting collections and accounts payable processes to guarantee compliance, accuracy, and adherence to financial deadlines. **Key Responsibilities** * Perform **invoice and Electronic Transport Document (CTe) entry and verification** in the system. * Validate fiscal documents, ensuring alignment with internal policies and current legislation. * Execute **accounts payable** routines, including deadline tracking, payment scheduling, and payment follow-up. * Ensure **document organization and control** (physical and digital) for financial operations. * Support **reconciliation of fiscal and financial documents**. * Collaborate with internal departments (logistics, finance, tax) to align information and resolve discrepancies. * Develop and update **control spreadsheets and management reports**. * Assist in identifying improvements in administrative and operational processes. **Requirements** * Completed high school education (bachelor’s degree in Administration, Logistics, or related fields currently pursued is preferred). * Prior experience with **invoice and CTe entry**. * Experience in **collections and accounts payable processes**. * Basic knowledge of **fiscal and financial routines**. * Proficiency in **Microsoft Office**, especially Excel. * ERP system knowledge is considered a plus. **Behavioral Competencies** * Organization and attention to detail. * Proactivity and sense of responsibility. * Strong communication and interpersonal skills. * Analytical ability and problem-solving skills. * Time management and task prioritization. **About us:** **PPG: WE PROTECT AND BEAUTIFY THE WORLD™** Through leadership in innovation, sustainability and color, PPG helps customers in industrial, transportation, consumer products, and construction markets and aftermarkets to enhance more surfaces in more ways than does any other company. To learn more, visit www.ppg.com and follow @PPG on X. **The PPG Way 2030** **We are customer champions** Proactive. Bold. Trustworthy. Everything we do starts with our customers. We listen, move fast and don’t stop until we solve their biggest challenges. When our customers win, we all grow. **We act with purpose and speed** Agile. Data\-driven. Empowered. We take smart risks to stay ahead of the competition. We work proactively with agility, using quality data to develop solutions that create value. **We are excellent operators** Productive. Collaborative. Accountable. No matter our role, we identify problems, take ownership and always bring solutions. We are both proactive and responsive to drive continuous improvement and deliver results. We support our frontline, the faces of PPG to our customers. **We compete to win** Future\-focused. Driven. Ambitious. We are passionate about growing our business and winning with our customers. We deliver results, embrace new technologies and leverage agility and speed as strengths. **We are PPG proud** Strong. United. Passionate. We work safely, act with integrity and value our diverse perspectives. We celebrate achievements and take pride in the positive impact we create together to protect and beautify the world. At PPG we use AI in the hiring process to make the process more efficient. AI tools do not make hiring decisions. You can learn more by going to https://careers.ppg.com/us/en/candidate\-resources. PPG provides equal opportunity to all candidates and employees. We offer an opportunity to grow and develop your career in an environment that provides a fulfilling workplace for employees, creates an environment for continuous learning, and embraces the ideas and diversity of others. All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, color, creed, religion, national origin, age, disability status, marital status, veteran status, sexual orientation, gender identity or expression. If you need an adjustment due to a disability, please email recruiting@ppg.com. PPG pay ranges and benefits can vary by location which allows us to compensate employees competitively in different geographic markets. PPG considers several factors in making compensation decisions including, but not limited to, skill sets, experience and training, qualifications and education, licensure and certifications, and other organizational needs. Other incentives may apply. Our employee benefits programs are designed to support the health and well\-being of our employees. Any insurance coverages and benefits will be in accordance with the terms and conditions of the applicable plans and associated governing plan documents. Benefits will be discussed with you by your recruiter during the hiring process. PPG values your feedback on our recruiting process. We encourage you to visit Glassdoor.com and provide feedback on the process, so that we can do better today than yesterday.