Facilities Analyst

Description

Job Summary: We are seeking a Facilities Analyst to ensure the proper operation, maintenance, safety, and supply of the company's physical infrastructure, as well as to manage the housekeeping team. Key Highlights: 1. Preventive and corrective maintenance management 2. Cost control and indicator monitoring 3. Housekeeping team management We are an innovative solution that connects and optimizes sponsored ads on marketplaces, integrating marketing, technology, and highly qualified professionals. This expertise has made us official partners of Mercado Livre. At Conecta, we cultivate a culture grounded in strong values, with a welcoming and relaxed environment that enhances collaboration and development. Are you eager to become a Conecter? Now is the time! We are looking for a **Facilities Analyst**, willing to grow and contribute by ensuring the proper operation, maintenance, safety, and supply of the company's physical infrastructure through monitoring of maintenance activities, vendors, administrative purchases, and support services — while also being responsible for the housekeeping team, ensuring an organized, safe, and functional environment for daily operations. **Key Responsibilities** * **Preventive and Corrective Maintenance Management:** Monitor, support, and request maintenance activities; track conditions; engage service providers; negotiate timelines and costs; validate deliverables; and ensure service quality. * **Infrastructure Inspection:** Conduct internal and external inspections to identify and document non-conformities, ensuring environmental upkeep. * **Procurement and Supply Management:** Procure office, kitchen, and internal-use supplies; assess needs; request quotations; monitor deliveries; and manage inventory, consumption, and restocking. * **Contract and Vendor Management:** Oversee contracts, scopes, deadlines, frequency, costs, and renewals, ensuring agreed service-level commitments are met. * **Building Security:** Ensure structural safety by verifying access points, signage, and preventive equipment, and initiating corrective actions when necessary. * **Cost Control:** Organize departmental expenses, record information, and monitor budgets to ensure spending efficiency. * **Indicator Monitoring:** Track facilities-related KPIs, consolidating data on service requests, deadlines, and costs in spreadsheets and systems for analysis and decision-making. * **Asset Management:** Support asset inventories and preservation by verifying items, recording movements, and flagging repair needs. * **Support for Internal Culture and Events:** Assist the Human Resources team in organizing internal events. * **Corporate Travel Management:** Ensure compliance with the company’s travel policy; manage bookings for flights, accommodations, vehicles, and transfers. * **Housekeeping Team Management:** Lead the housekeeping team, organizing work schedules and absences, and ensuring availability of required resources and materials for task execution. **Skills and Requirements** **Behavioral:** * **Organization and Planning:** Ensuring deadlines, cost control, and uninterrupted operational continuity. * **Proactivity:** Anticipating issues to avoid disruptions to company routines and maintaining a consistently functional environment. * **Clear and Assertive Communication:** Interacting effectively with vendors, internal departments, and the housekeeping team to align expectations and ensure correct task execution. * **Problem-Solving Ability:** Acting quickly and effectively to minimize impact. **Technical:** * **Experience in Administrative or Facilities Operations:** Prior hands-on experience in operational and administrative tasks related to infrastructure and support services management. * **Vendor and Outsourced Services Management:** Experience overseeing vendors and outsourced services such as cleaning, cafeteria, and building maintenance. * **Contract and Vendor Management:** Knowledge of scope analysis, deadline and cost tracking, and service-level monitoring. * **Administrative Procurement and Inventory Control:** Experience acquiring supplies, assessing requirements, managing consumption, and restocking items. **Our Benefits:** * **Transportation Allowance:** To facilitate your daily commute. * **Meal Allowance:** R$ 1,000.00 per month loaded onto a multi-benefit card — use it as you prefer. * **Health Insurance Plan:** Monthly premium fully covered by the company; co-payment applies only upon usage. * **Dental Insurance Plan:** Fully funded by the company, with no co-payment, so you can take better care of your smile. * **Mental Health Support:** To support your emotional well-being, we provide up to four psychotherapy sessions per month, fully covered by the company. * **Wellhub (Gympass):** To encourage your physical well-being and quality of life. * **Exclusive Discounts:** Access special discounts through Acib and Sesc. * **Pharmacy Partnership:** Take care of your health with exclusive medication discounts. * **Birthday Day Off:** Enjoy your special day however you like. * **University Partnerships:** Exclusive discounts for employees and their dependents. * **Life Insurance:** Additional security for you and your family.