Event Coordinator

Description

Job Summary: Event Coordinator to plan, coordinate, and execute all stages of corporate events, ensuring brand standardization and continuous process improvement. Key Highlights: 1. Experience in organizing and coordinating corporate events. 2. Leadership in managing logistics, suppliers, and event production. 3. Strategic collaboration with Marketing, Sales, and Communications teams. At YouRH, we believe human agency is the primary driver for transforming organizations. This is our purpose! We are a platform that solves HR’s main challenges in People Management, offering practical and efficient solutions. ##### Event Coordinator Job Details Hybrid To be determined Trade Show and Events Coordinator Monday to Friday, from 8:00 AM to 12:00 PM and from 1:30 PM to 6:00 PM. Balneário Camboriú/SC Benefits * Infrastructure Allowance; * Gympass/Wellhub: we cover your subscription; * Starbem (teleconsultations: psychology, nutrition, physical education, and +12 medical specialties); * AVUS (consultations and exams with up to 70% discount); * Dental Plan; * YouLunch (on in-office days, lunch is on us); * YouRelax (20 paid rest days); * YouLearn (+400 courses platform to develop your skills); * DayOff (a free day upon completing another year of life); * Upskill (weekly upskilling sessions with renowned professionals). Requirements * Minimum 4 years’ experience organizing and coordinating corporate events. * Proven experience managing logistics, suppliers, and production. * Comprehensive knowledge of corporate event infrastructure and ecosystem. * Proficiency in project organization and tracking tools (Notion, Trello, ClickUp or similar). * Proficiency in Microsoft Office suite (especially Excel and PowerPoint). * Familiarity with in-person and online event platforms (Zoom Events, Hopin, etc.). * Willingness to travel and work across different locations as needed. Main Responsibilities * Plan and coordinate all event stages—from briefing, concept development, scheduling, scope definition, materials, logistics, to execution. * Organize internal, external, sponsored, in-person, hybrid, and online events. * Conduct needs assessments, define budgets, and manage event finances. * Negotiate, contract, and manage suppliers. * Manage risks, prevent unforeseen issues, and ensure contingency plans. * Develop and monitor detailed schedules, checklists, and deliverables lists. * Coordinate internal and external teams during event execution. * Ensure brand standardization and alignment with institutional communication guidelines. * Conduct technical site visits, inspections, and venue validation. * Lead overall logistics, including setup, teardown, registration, and participant flow. * Produce post-event reports, KPIs, and performance analyses (ROI, engagement, costs, audience). * Design and implement processes for continuous improvement of the events function. * Collaborate with Marketing, Sales, Branding, and Communications teams. * Ensure compliance with safety regulations, contracts, and required permits. Education Bachelor’s degree in Events, Marketing, Communications, Public Relations, Business Administration, or related fields.