Job Summary: An essential administrative support professional responsible for coordinating schedules, communication, and organization for the executive board/superintendence. Key Highlights: 1. Coordinate and manage the executive board/superintendence schedule. 2. Serve as the primary point of contact between the executive board and stakeholders. 3. Organize and maintain files and documents. **Requirements:** * Currently pursuing or having completed a bachelor's degree in Administration, Office Management, or related fields. **Skills:** * Verbal and written communication skills; * Organizational and time management skills to prioritize tasks and meet deadlines; * Attention to detail to ensure accuracy in all tasks; * Discretion, resilience, and adaptability; * Proficiency in computer applications, including word processing software, spreadsheets, email management, calendar tools, and other office productivity tools. **General Responsibilities:** * Coordinate and manage the executive board/superintendence schedule, including meetings, conferences, business travel, and important appointments; * Serve as the primary point of contact between the executive board/superintendence and other employees, clients, suppliers, and business partners—this may involve receiving and forwarding phone calls, e\-mails, and correspondence; * Maintain organized files and documents, including creating, editing, and formatting documents, as well as archiving and retrieving information when necessary; * Plan and coordinate corporate travel, including booking flights, hotels, and ground transportation; * Prepare meetings, draft minutes, gather supporting materials, and ensure all participants are informed of logistical details.
João Silva
Indeed · HR
João Silva
Indeed · HR
