Job Summary: An Administrative Assistant provides essential support across various areas, including customer service, organization, management, and assistance to different departments. Key Highlights: 1. Public service and demand routing 2. Organization and control of important documents 3. Financial, accounting, and human resources support Typical responsibilities of an Administrative Assistant include: * **Public service**: Handling telephone, in-person, or email inquiries and routing requests to the responsible departments. * **Document organization**: Filing, digitization, and control of important documents, ensuring accessibility when needed. * **Schedule management**: Scheduling meetings, appointments, and events, as well as organizing executives’ or teams’ calendars. * **Report and spreadsheet preparation**: Creating simple reports, financial spreadsheets, inventory controls, etc., using tools such as Excel and Google Sheets. * **Mail management**: Receiving, sending, and distributing internal and external correspondence, as well as sorting mail according to priority. * **Office supplies and materials organization**: Managing office supplies and other items necessary for company operations, including procurement when required. * **Financial and accounting support**: Assisting with tax document organization, payments, accounts payable/receivable, invoice issuance, and other basic financial tasks. * **Human resources team support**: Performing administrative tasks related to the HR department, such as timekeeping records, employee document organization, and recruitment assistance. * **Schedule and travel coordination**: Organizing business trips, including hotel and flight reservations, and preparing expense reports. * **General administrative process support**: Performing diverse administrative tasks, such as file management, form completion, report receipt, etc.
João Silva
Indeed · HR
João Silva
Indeed · HR
