Executive Secretary

Description

Working at **Rumo** means being part of something big: every train that departs, every track maintained, every operation carried out safely makes a difference in the lives of thousands of people and companies every day. Here, we value those who learn by doing, who roll up their sleeves and take pride in seeing the results of their own effort take shape and continue on its journey. We know nothing happens alone: movement is collective, built through partnership, care, and trust among teams. If you enjoy real challenges, want to work with purpose, and wish to contribute to a more efficient and connected future for Brazil, your journey can begin here. **Join the movement. \#VemPraRumo** **About the position** We are seeking a professional to work as an Executive Secretary supporting the Vice Presidency, assisting leadership in strategic and administrative routines requiring organization, agility, discretion, and excellent interpersonal skills. This is a strategic role for someone with a proactive, communicative profile who can operate autonomously in a dynamic, high-demand environment. **Responsibilities and duties** **Key responsibilities:** * Manage the Vice Presidency’s executive calendar, including meetings, appointments, and events; * Organize travel logistics, reservations, expense reporting, and executive support; * Monitor and manage administrative requests for the area; * Support preparation of presentations, reports, meeting minutes, and executive materials; * Serve as the liaison with internal departments, clients, suppliers, and other stakeholders; * Ensure organization, confidentiality, and smooth flow of information and leadership routines; * Support coordination of in-person and virtual meetings; * Act with urgency, prioritize tasks, and monitor deliverables. **Experience** * Prior experience as an Executive Secretary, Executive Assistant, or related roles; * Experience supporting and directly assisting C-level executives; * Experience managing executive calendars and organizing travel; * Excellent verbal and written communication skills. **Requirements and qualifications** **Education:** * Bachelor’s degree completed in Secretarial Studies, Business Administration, or related fields. **Technical knowledge:** * Intermediate/advanced Microsoft Office suite proficiency. **Additional information** **Work model** * **Employment type:** Hybrid — 3 days onsite * **Hiring model:** CLT (Consolidation of Labor Laws) * **Work location:** Faria Lima — SP * **Working hours:** Business hours * **Travel requirements:** Occasional **Benefits package** * Meal Allowance * Food Voucher * Transportation Voucher * Profit Sharing Program (PPR) * Railway Safety Bonus * Private Pension Plan * Credit Cooperative * Payroll-Deductible Loan * Wellhub * Health Insurance * Dental Insurance * Surgical Instrumentation * Pharmacy Assistance * Life Insurance * Funeral Assistance * Comprehensive Maternity Support Program (from pregnancy through postpartum) * Extended Parental Leave * School Supplies Allowance * Daycare Assistance * Christmas Toy * Christmas Kit * Psychological, Legal, and Financial Assistance Program * Benefits and Discounts Club * Corporate University **\#VemPraRumo** **About Rumo** We are Brazil’s largest railway logistics operator, crossing the country from North to South across nearly 14,000 km of rail lines — a distance equivalent to traveling from São Paulo to Australia. As the logistics solutions company of the Cosan Group, our purpose is to move Brazil and feed the world — far beyond the rails — and you can be part of this movement alongside our +8,000 passionate employees! **Our Culture** At Rumo, we are united by our unique way of being and doing — our DNA. We use the four letters of our name to guide our daily attitudes: **Here, \#RespectMatters!** We believe work and growth opportunities must be equal for everyone, and we know that a diverse and inclusive team is the path to continued innovation and progress! Our job openings are open to **all individuals**, regardless of gender identity or expression, sexual orientation, religion, ethnicity or race, age, neurodiversity, disability status, citizenship, or any other characteristic that makes you unique. **\#VemPraRumo** **Learn more about Rumo: https://rumolog.com/** We are **Brazil’s largest private freight railway operator**, offering a safe, competitive, and low-carbon logistics solution to support the growth of Brazilian agribusiness. We cross Brazil from **North to South**, operating approximately **14,000 kilometers** of railway lines across the states of Paraná, Santa Catarina, Rio Grande do Sul, São Paulo, Mato Grosso do Sul, Mato Grosso, Minas Gerais, Goiás, and Tocantins. Our asset base comprises **1,400 locomotives** and **35,000 freight cars**. We have over **8,000 employees** across Brazil. Learn more about **Rumo Logística**