Project Coordinator II

Description

Job Summary: A professional to coordinate and manage projects, from execution and closure through financial monitoring and risk control, ensuring compliance and completion of all phases. Key Highlights: 1. Full project coordination and management. 2. Financial monitoring and risk control in projects. 3. Support to the project manager and compliance with internal controls. * Coordinate projects together with project managers during execution and closure processes; * Request creation and modification of projects and contracts, including input of project activities, budgets, and revenues into the company's financial system (PeopleSoft); * Compile supporting documentation (back\-up) to generate invoices as required for revenue recognition; * Maintain AR (Aging Report) per project for all issued invoices, including payment status and pending invoices to be issued; * Monitor and coordinate AR positions related to billed and unbilled projects, thereby maintaining the department's DSO (Days Sales Outstanding) target; * Support the project manager in maintaining project-related document records and other matters as needed; * Enforce internal controls. Create and maintain accurate and appropriate documentation during execution of project-related processes; * Ensure all project phases are completed—from setup and testing through equipment delivery to the customer; * Identify potential project risks and develop preventive strategies; * Plan, monitor, and administer projects by analyzing relevant documentation, ensuring contractual obligations regarding specifications, quality, costs, and timelines are met; * Consolidate and disseminate project information (diagrams, schedules, activity descriptions, cost sheets, reports, etc.) to support product development after each phase; * Coordinate project stages and compare them against the proposed scope (schedule, costs, project redefinitions, etc.), verifying that the project budget aligns with the commercial proposal specifications. Bachelor’s degree in Administration/Engineering or related fields. MBA in Project Management is desirable. Advanced English