Administrative Assistant

Description

Job Summary: The professional will provide comprehensive support in project, HR, facilities, finance, and administrative routine areas, ensuring efficient operations. Key Highlights: 1. Comprehensive support across various administrative and project-related areas. 2. Process optimization and assurance of operational efficiency. 3. Support in financial management and document control. Through a comprehensive portfolio focused on decarbonizing energy infrastructure, ENGIE delivers integrated solutions capable of transforming cities and companies to enable optimal energy use based on two pillars: cost reduction and CO2 emission reduction. Thus, customized solutions—including Solar Energy Self-Generation, Energy Efficiency, Substations, HVAC, Steam Generation, Consulting, and Energy Management—serve the entire value chain, optimizing energy relationships across diverse sectors such as Industry, Shopping Centers, Multi-site Retail, Airports, Hospitals, and others. For cities, we develop Public Lighting and Electric Mobility projects, making them more efficient and contributing to building a more sustainable and efficient society. With this new, more optimized and intelligent relationship with energy, ENGIE is the global leader in the energy transition, assuming an important role in this scenario. ENGIE consistently assumes responsibility for co-creating a harmonious future with the population, public managers, and partners, advancing toward a carbon-neutral economy. **JOB MISSION** Provide comprehensive support in project, human resources, facilities, finance, and administrative routine areas—organizing documents, assisting in activity coordination, monitoring processes, and helping ensure all operations run efficiently and effectively. **KEY RESPONSIBILITIES** * Assist in organizing and tracking projects, contributing to scheduling, announcements, and document management, as well as preparing agendas and meeting minutes; * Provide comprehensive support in project, human resources, facilities, finance, and administrative routine areas—organizing documents, assisting in activity coordination, monitoring processes, and helping ensure all operations run efficiently and effectively; * Prepare reports and presentations related to project progress, compiling relevant data to inform and guide stakeholder decisions; * Assist in expense control and monitoring, including preparation of financial reports, verification of invoices and receipts, account reconciliation, budget tracking, and identification of discrepancies—ensuring accuracy and compliance with company financial policies; * Support accounts payable and receivable management, ensuring accuracy of financial records, monitoring payment deadlines, issuing invoices and fiscal notes, performing collections, and collaborating to resolve financial discrepancies; * Contact suppliers, partners, and customers to clarify doubts regarding administrative processes in which the role is involved; * Organize and maintain physical and digital files, ensuring document integrity and accessibility, systematically classifying and indexing materials, regularly updating records, implementing security measures to protect confidential information, and facilitating efficient document retrieval as needed; * Manage correspondence, including email screening, forwarding critical communications, distributing letters and packages, maintaining logs of incoming and outgoing correspondence, and responding to information requests promptly and professionally—ensuring organizational and efficient internal communication flow; * Provide administrative support to Human Resources, Finance, Procurement, IT, Facilities, and Projects departments—monitoring operational processes, maintaining records, supporting personnel administration procedures, inventory control, assisting in technology and infrastructure management, and tracking project progress—ensuring integration and efficiency across departments. **REQUIREMENTS** * Education: Completed high school and/or (technical or undergraduate degree in Administration, HR, Logistics, or related fields preferred); Technical Knowledge: Intermediate Office suite (with focus on Excel and PowerPoint), basic financial control knowledge (bookkeeping entries, invoice verification, expense tracking), familiarity with administrative systems or ERPs (a plus); * Prior experience in administrative, financial, or operational support routines; experience in document control, process organization, and cross-departmental support; experience in internal customer service (interaction with corporate or operational departments); * Preferred: Experience in time attendance tracking, supplier or third-party interaction, and financial routine support (accounts payable/receivable); * Valid Brazilian driver’s license (Category B); * Availability for occasional travel (field support activities). **WORK LOCATION** Petrolina - PE - Brazil ENGIE values and promotes a culture of diversity and inclusion, oriented toward equality among individuals, respect for everyone’s private life, and opposes any form of discrimination and harassment. **Business Unit:** LEI RoW **Division:** LEI RoW - Brazil **Legal Entity:** Engie Soluções Cidades Inteligentes e Infraestrutura de Petrolina S.A. **Professional Experience Level:** Junior **Education Level:** High school diploma/General education/A Levels **Entity:** ENGIE Brasil Our Values Inclusion and diversity lie at the heart of our human resources policy. We guarantee equal opportunities for all candidates and are committed to creating the most accessible workplace possible.