JUNIOR ADMINISTRATIVE ASSISTANT - VIP SERVICE

Description

Job Summary: The Junior Administrative Assistant – Contracts supports the company's contract management by organizing, controlling, and updating documents and platforms related to contracts with EPC contractors and suppliers. Key Highlights: 1. Supports administrative and operational routines of contract management 2. Organizes and updates contractual documents on digital platforms 3. Assists in executing documentary processes and scheduling organization **Job Mission:** The Junior Administrative Assistant – Contracts is responsible for supporting administrative and operational routines related to the company's contract management, focusing on organizing, controlling, and updating documents, spreadsheets, and platforms linked to contracts with EPC contractors and suppliers. Acts as an interface with technical and operational departments, assisting in executing documentary processes, organizing schedules, and supporting administrative and contractual meetings. **Job Responsibilities:** * Organize and maintain up-to-date administrative and contractual documents of EPC contractors on platforms such as Google Drive, Obra Prima, and Monday; * Draft and review meeting minutes, archiving documents in appropriate locations; * Assist in organizing contractual annexes (BOS, QPA, execution schedule, payment schedule, datasheets, and service/test lists); * Consolidate access information, technical/commercial proposals, and responsibility matrices for contracts; * Control the sending and receipt of documents and certificates required for contractual formalization; * Maintain updated checklists for contractual documentary tracking; * Register EPC contractors in internal systems (e.g., Obra Prima) and update status and contractual information in Monday; * Request proposals from new EPC contractors and organize documentation for technical evaluation; * Prepare administrative control spreadsheets as needed by the department; * Monitor the department's email inbox and keep the meeting calendar updated; * Track deadlines, deliveries, and measurements based on validation performed by technical and operational departments; * Participate, when requested, in meetings with clients, suppliers, or partners to record and forward information; * Organize the digital structure of files and contracts.