IMS Assistant (Integrated Management System)

Description

Job Summary: Support the development, implementation, maintenance, and control of IMS models and tools, ensuring document organization and continuous improvement. Key Highlights: 1. Support in maintenance and control of the IMS 2. Assistance in internal and external audits 3. Participation in organizing meetings and annual plans **IMS ASSISTANT (INTEGRATED MANAGEMENT SYSTEM)** **Job Summary:** Support the development, implementation, maintenance, and control of the Integrated Management System (IMS) models and tools, ensuring document organization and contributing to continuous process improvement. **REQUIREMENTS:** **Education:** * Completed Bachelor's degree (Engineering, Business Administration). **Mandatory Courses:** * Interpretation and/or Implementation of ISO Management Systems (9001, 14001, and 45001\) – certified. * Intermediate-level Word and Excel. **PRIMARY RESPONSIBILITIES:** * Assist in maintaining and controlling the **IMS – Integrated Management System**, ensuring documents are up-to-date and compliant with ISO standards requirements. * Support compliance with legal requirements related to quality and environmental management systems. * Assist in **reviewing, developing, updating, and organizing documents** required for certification processes. * Control document versions, validity periods, and approval workflows. * Support the **validation and maintenance of the organizational structure** required for the company’s certifications. * Conduct checklists, verifications, and internal inspections to support internal and external audits. * Assist in investigating nonconformities and tracking corrective action plans. * Support leadership in implementing and maintaining the Quality Management System. * Assist in delivering and organizing **initial training sessions** on the QMS: – Operation of the Quality Management System at Lead; – Quality Policy and Objectives; – Basic concepts of the QMS. * Provide logistical and documentary support for internal and external audits, including scheduling, evidence recording, and follow-up. * Participate in organizing **Critical Review Meetings of the QMS**, the **Annual Training Plan**, and the **Annual Audit Plan**. * Assist in conducting customer satisfaction surveys, recording complaints, and monitoring associated indicators. * Perform **process mapping activities**, collecting relevant information and records related to the QMS. * Support populating spreadsheets, monitoring indicators, and preparing reports. * Prepare minutes, attendance lists, evidence, and records required by the Quality Committee. * Support Lead’s general training processes, ensuring proper management of supporting documentation. * Respond to internal departments’ inquiries regarding documentation, forms, and IMS procedures. * Maintain files, folders, evidence, and records properly organized and readily accessible for audits.