Administrative Assistant

Description

Job Summary: We are seeking a professional to perform administrative and support activities at the branch office, assisting the team in achieving its objectives. Key Highlights: 1. Collaborative environment with real opportunities for development 2. Structured career path and genuine growth opportunities 3. Professional mentoring with frequent performance evaluations **Scherer Autopeças: Your Place to GROW** If you seek growth within a collaborative environment offering real development opportunities, Scherer is the place for you! **Benefits That Make a Difference in Your Journey:** **Benefits That Truly Transform:** Health insurance: up to 85% subsidy starting from the 3rd month (also applicable to dependents). Worker’s Meal Program (PAT) – On-site cafeteria \- 80% subsidy. Performance-based bonus for goal and result achievement. Transportation allowance. Self-development policy: Incentives for undergraduate, postgraduate, master’s, and language courses. Totalpass: Access to top fitness centers and studios across Brazil (Smart Fit, Bio Ritmo, and more), helping you maintain focus on your physical and mental health. Exclusive Parts Discount: At Scherer, our employees enjoy special conditions and exclusive discounts when purchasing auto parts. **Daily Well-being:** SESC Membership: Leisure, education, culture, and health integrated into your daily routine. **Authentic Development:** Scherer Academy \- Official development and training platform. LEADS Platform \- Training platform dedicated to the lubricants sector. Structured career path and genuine growth opportunities. Professional mentoring with frequent performance evaluations. **Motivating Recognition:** Gifts and presents on special occasions. **Trusted and Respectful Environment:** Ongoing anonymous organizational climate survey reinforcing respect, collaboration, credibility, and commitment to maintaining an excellent workplace. .**Requirements:** Completed high school; Knowledge of company products and industry market; Proficiency in computer applications (word processors, spreadsheets, presentation software, and internet); Critical and logical analytical skills; Ability to serve and build relationships with internal and external customers as well as suppliers; **Main Responsibilities:** **Summary (condensed responsibilities):** Perform administrative and support activities at the branch office, assisting other team members in achieving set objectives. **Categories:** Register new customers and request credit limits for invoiced purchases; Release orders considering delays and credit limits; Request payment clearance and notary services from the Credit and Collections department; Send and track customer billing bank instructions, requesting changes from responsible departments and, when necessary, cancellation of invoices; Perform daily billing reconciliation to adjust deadlines and define specific terms for each customer; Verify daily accounts payable entries; Record store expense invoices; Gather documentation for judicial proceedings, if required; Assist Human Resources Department processes (timekeeping closure, overtime bank control); Assist in organizing events per Head Office guidelines; Monitor freight expenses; Serve customers by resolving financial inquiries; Control daily cash amounts for daily cash closing; Process customer payments and clear them in Accounts Receivable; Register customer checks received in Accounts Receivable; Forward checks and cash to the bank for deposit; Forward checks to custody, as needed; Follow up on returned checks with customers; Process low-value emergency expense payments; Release sales orders for cash, credit cards, and advance deposits; Register new customers for cash sales; Monitor and manage credit card machines; Assist activities requested by Head Office IT team; Support local users with assistance from Head Office IT; Frequently propose process improvement suggestions focused on innovation. Minimum Education Level: High School (Secondary Education)