Facilities Assistant

Description

Job Summary: The Facilities Assistant at Incotex ensures the efficiency, safety, and organization of the company's infrastructure, supporting building maintenance and optimizing the work environment. Key Highlights: 1. Fundamental role in ensuring employee well-being and productivity. 2. Key point of contact between the company, suppliers, and external teams. 3. Opportunity to support building maintenance and optimize work environments. The Facilities Assistant at Incotex is a vital professional responsible for ensuring that all company infrastructure operates efficiently, safely, and in an organized manner. This individual oversees building maintenance activities, supports supplier management (e.g., cleaning and general services), manages material inventory, prepares quotations, and assists in issuing and tracking service orders. Additionally, they contribute to layout changes, space organization, and internal department support—ensuring all employees have an appropriate and functional workspace. Their role is essential to enabling uninterrupted Incotex operations, delivering daily well\-being, comfort, and productivity. **Main Responsibilities:** Support preparation of budgets for construction projects, services, and maintenance. Provide courteous and efficient service to clients/tenants, acting as the primary point of contact between the company, suppliers, and external teams. Identify expenses and forward information for billing and collections. Verify purchase and service invoices and forward them for payment approval. Coordinate operational requests among clients, suppliers, and maintenance teams. Support building and common-area maintenance by requesting quotations and proposing preliminary solutions for review. Monitor minor infrastructure requests, ensuring timely follow-up with all involved parties. **Requirements:** Completed high school education; undergraduate studies in progress preferred. Organizational skills, attention to detail, and sense of priority. Strong communication skills, professional demeanor, and ease in interacting with diverse stakeholders. Ability to resolve requests promptly and practically. Basic knowledge of financial and budgeting procedures (preferred). Experience managing suppliers and maintenance services (preferred).