Facilities Assistant

Description

Job Summary: The Facilities Assistant ensures efficiency, safety, and organization of Incotex's infrastructure by managing maintenance, suppliers, and work environments. Key Highlights: 1. Fundamental role in ensuring the company's well-being and productivity. 2. Primary point of contact between the company, suppliers, and external teams. 3. Essential support for building maintenance and workplace organization. The Facilities Assistant at Incotex is a key professional responsible for ensuring that the company's entire infrastructure operates efficiently, safely, and in an organized manner. This individual oversees building maintenance activities, supports supplier management—including cleaning and general services—manages material inventory, conducts quotations, and assists in issuing and tracking service orders. Additionally, this role contributes to layout changes, workplace organization, and internal department support, ensuring all employees have an appropriate and functional workspace. Their work is essential to maintaining uninterrupted Incotex operations, delivering daily well\-being, comfort, and productivity. **Key Responsibilities:** Support preparation of construction, service, and maintenance budgets. Provide courteous and efficient service to clients/residents, acting as the primary point of contact between the company, suppliers, and external teams. Identify expenses and forward information for billing and collections. Verify purchase and service invoices, forwarding them for payment approval. Coordinate operational requests among clients, suppliers, and maintenance teams. Support building and common-area maintenance by requesting quotations and proposing preliminary solutions for review. Monitor minor infrastructure requests, ensuring timely responses to all involved parties. **Requirements:** Completed high school education; undergraduate studies in progress are preferred. Organizational skills, attention to detail, and sense of priority. Strong communication skills, professional demeanor, and ease in interacting with diverse stakeholders. Ability to resolve requests promptly and practically. Basic knowledge of financial and budgetary processes (a plus). Experience managing suppliers and maintenance services (a plus).