Contract Assistant

Description

Job Summary: We are seeking an organized and communicative Contract Assistant to support commercial processes, verify orders, manage contracts, and align information. Key Highlights: 1. Contribute to the organization of commercial processes and contract control 2. Work for a company with 40 years of history and impact in essential sectors 3. Focus on organization, control, well-structured processes, and attention to detail This position is ideal for those who value **organization, control, and well-structured commercial processes**. If you dislike handling deadlines, verifications, and routines requiring meticulous attention to detail, this role is not for you. However, if you wish to contribute to **organizing commercial processes, supporting order verification, managing contracts, and aligning commercial information—helping ensure greater agility and reliability in departmental routines**, then welcome to Zanardo Válvulas: a company with 40 years of history, presence across Brazil and Latin America, and direct impact on the country’s essential sectors. **Who Are We?** **We are a family-owned business built on a multi-generational legacy: born from a father’s dream and continuing to grow through his children’s vision.** We are many professionals building, every day, the future of a sector essential to the world’s functioning. Without industrial valves, there would be no energy generation, fuel production, food, essential inputs, or even proper operation of hospital systems. Zanardo’s impact is silent—but immense. **We keep the world’s flow moving.** We work as a team and with integrity, pursuing results and continuous improvement to deliver maximum satisfaction to our customers. Our story is marked by real milestones that demonstrate constant evolution, earned trust, and commitment to excellence: * Over **40 years** in operation * Presence across Latin America * Awards within the Agribusiness sector * A legacy of growth, trust, and efficiency Key technological and institutional milestones: * **1995** \- Launch of Butterfly Valves * **1998** \- Launch of Noise Suppressors * **1999** \- Launch of Globe Valves * **2002** \- Inauguration of a new facility * **2006** \- ISO 9001 Certification * **2011** \- Beginning of exports * **2012** \- Brand and product portfolio repositioning * **2018** \- Launch of Steam Conditioners * **2021** \- Increased production capacity * **2025** \- Implementation of Lean Manufacturing **But let’s be clear…** **There is no room here for:** People who delay, promise, and fail to deliver Those who rely on excuses and shift blame for errors Individuals unable to work collaboratively Those who ignore customers or deliver substandard work Those who view ethics as mere rhetoric—not practice Those who respond with “That’s how it’s always been done” Those who wait to be carried rather than taking initiative Here, we value individuals who drive results with integrity, commitment, and a desire to grow. Zanardo’s culture is strong—grounded in process and excellence—yet human-centered, welcoming, and committed to each person’s development. **Zanardo is the ideal place for those who…** Proactively seek solutions without needing prompting Follow through on commitments until completion Own their mistakes and learn from them Place the customer at the center of everything Work methodically and with discipline Strive daily to improve upon yesterday Collaborate with the team and share knowledge Communicate respectfully, listen actively, and act transparently Are passionate about being part of something greater than themselves **Responsibilities and Duties** The **Contract Assistant** will be responsible for providing feedback on commercial department processes, ensuring verification, organization, and tracking of tasks related to orders, contracts, and client communication. They will work closely with internal departments to guarantee information alignment, deadline compliance, and support for commercial routines. Key responsibilities include: * Analyzing sales orders against the customer’s purchase orders to ensure information consistency. * Requesting technical documentation from the Quality department when necessary, ensuring process completeness. * Communicating with clients regarding information received from PCP—especially in cases of order anticipation and/or delays. * Accompanying client visits to the factory for order kick-off meetings. * Drafting minutes (ATAs) from negotiations held during meetings focused on timelines and deliveries. * Requesting freight carriers from clients and coordinating with the Logistics department for pickup of ready goods. * Supporting contract, proposal, order, amendment, and renewal management. * Organizing and archiving physical and digital contracts, ensuring quick, secure, and traceable access to information. * Monitoring contract validity periods and deadlines, supporting notification dispatches and updates. * Collaborating with internal departments—including Legal, Sales, and Finance—to validate contractual information. * Using ERP systems (e.g., TOTVS/Protheus), CRM platforms, and task management tools for data consultation, updating, and tracking. Professionals are expected to operate with organization, attention to detail, and a customer-centric focus—contributing to commercial process efficiency and delivery quality. **Requirements and Qualifications** We seek an organized, detail-oriented individual with strong communication skills, interested in working in the commercial area—with emphasis on contracts, orders, and relationships with internal and external clients. **Education and Experience** * Completed high school or currently pursuing technical/specialized or undergraduate studies in Administration or related fields; * 0–6 months of experience in commercial or quality areas. **Technical Knowledge** * Analysis and verification of commercial contracts (clauses, deadlines, conditions, annexes); * Familiarity with administrative commercial routines; * Control of proposals, orders, amendments, and renewals; * Physical and digital contract organization and archiving; * Monitoring of contract validity periods and deadlines; * Liaison with internal departments to align information. **Tool Proficiency** * Microsoft Office Suite; * ERP (TOTVS/Protheus); * CRM; * Odoo; * PDF editing tools; * Task organization and management platforms. **Behavioral Skills and Competencies** * Clear and assertive communication; * Organization, planning, and attention to detail; * Proactivity and sense of responsibility; * Negotiation and persuasion skills; * Adaptability and flexibility; * Strong interpersonal relationships; * Emotional intelligence and resilience; * Ethics and commitment; * Results orientation and customer satisfaction focus; * Analytical and problem-solving ability; * Teamwork and collaboration; * Discipline and accountability in meeting deadlines and internal policies. **Additional Information** **What You’ll Find Here:** * Meal Allowance via multi-benefit card (VR) * Unimed Health Plan (co-payment) * Medical Assistance (Medical)—50% of monthly fee covered by the company; dependents included at no extra cost * Eye Hospital partnership * Imaging clinic partnership (CAMF) * Partnerships with educational institutions (technical schools, English courses, universities) * SESI and SEST/SENAT partnerships * Life insurance * On-site cafeteria where employees may bring and heat their own meals * Profit-Sharing Program (PLR), per the category’s collective bargaining agreement * Internal training programs (including mandatory NR training) And most importantly: real growth—for those who deliver and commit. **So, are you ready to keep the world’s flow moving?** If you’ve read this far and felt that flutter in your stomach… If you understand this isn’t just any job… But could very well be the **perfect place to live the most incredible phase of your career…** Then join us! * Let’s write the next 40 years—together. **Join Our Team!** **Who Are We?** **We are a family-owned business built on a multi-generational legacy: born from a father’s dream and continuing to grow through his children’s vision.** We are many professionals building, every day, the future of a sector essential to the world’s functioning. Without industrial valves, there would be no energy generation, fuel production, food, essential inputs, or even proper operation of hospital systems. Zanardo’s impact is silent—but immense. **We keep the world’s flow moving.** We work as a team and with integrity, pursuing results and continuous improvement to deliver maximum satisfaction to our customers. Our story is marked by real milestones that demonstrate constant evolution, earned trust, and commitment to excellence: * Over **40 years** in operation * Presence across Latin America * Awards within the Agribusiness sector * A legacy of growth, trust, and efficiency Key technological and institutional milestones: * **1995** \- Launch of Butterfly Valves * **1998** \- Launch of Noise Suppressors * **1999** \- Launch of Globe Valves * **2002** \- Inauguration of a new facility * **2006** \- ISO 9001 Certification * **2011** \- Beginning of exports * **2012** \- Brand and product portfolio repositioning * **2018** \- Launch of Steam Conditioners * **2021** \- Increased production capacity * **2025** \- Implementation of Lean Manufacturing