Administrative Assistant (Institutional)

Description

**THE PROFILE WE ARE LOOKING FOR:** We are seeking an Administrative Assistant (Institutional) to support our team in managing operational processes and maintaining daily interaction with other company departments. This professional will be responsible for supporting the Institutional team’s administrative routines, including opening and tracking internal service requests via SoftExpert; organizing the dispatch and receipt of correspondence and documents, ensuring deadlines, control of reports and samples; keeping institutional contract information and revenue forecasts up to date; performing initial screening of institutional clients’ requests, providing appropriate support and guidance; and monitoring and coordinating young apprentices’ activities, guiding priorities and ensuring smooth task execution. If you are organized, proactive, and thrive in a dynamic environment where every detail matters, this opportunity is for you! **DAY-TO-DAY RESPONSIBILITIES:** The Administrative Assistant (Institutional) will assist the manager and other team members in managing operational processes and interfacing with other company departments. Key responsibilities and activities include: * Supporting administrative routines within the department, including opening and tracking internal service requests (indirect procurement FITs, courier FITs, and warranty FITs) using SoftExpert software * Managing the dispatch and receipt of correspondence and documents, ensuring compliance with deadlines for report and sample submissions, as well as creating and maintaining appropriate controls for these processes * Ensuring institutional contract information and revenue forecasts are always updated and accurate in control spreadsheets * Performing initial screening of institutional clients’ requests, providing necessary support and assistance * Monitoring young apprentices’ work, organizing their tasks and tracking their activities Requirements: **WHAT WE EXPECT FROM YOU?** * Currently pursuing a bachelor’s degree in Business Administration, Management Processes, Secretarial Studies, Law, or Engineering * Experience with administrative routines or roles similar to those described in this position * Intermediate proficiency in Microsoft Office Suite * Proficiency in Outlook * Strong written communication skills Benefits: **WHAT YOU’LL FIND AT R.BRANDS?** * Meal Allowance or Food Voucher (no deductions) * Transportation Voucher or Fuel Allowance (no deductions) * Breakfast and afternoon coffee served in fully equipped kitchens * Unimed Health Insurance (co-payment required) * Dental insurance * Quarterly bonus * Exclusive discounts on products from our brands * Welcome Kit delivered at the beginning of onboarding * SESC and CDL partnership benefits, offering advantages across travel, cultural events, leisure and sports programs, health services, courses, training, educational activities, and discounts with numerous partner companies * Continuous development and internal growth opportunities * Corporate University * Culture focused on innovation and entrepreneurship **WORK SCHEDULE:** On-site, Monday through Thursday, 8:00 AM to 6:00 PM, and Friday, 8:00 AM to 5:00 PM, with a one-hour lunch break. **Position based in Pedra Branca, Palhoça/SC.** **WHO WE ARE AND OUR PURPOSE?** Created to house brands operating independently from one another, R.brands is a \_house of brands\_, i.e., a brand portfolio company designed to embrace multiple distinct brands — each with its own unique characteristics and DNA. Our new identity reflects a more dynamic, strategic essence aligned with the company’s current evolution. As a \_house of brands\_, our focus is to develop and manage lifestyle brands rooted in activity — brands that connect, inspire, and evoke emotion. Our purpose? To inspire and empower people to become the best version of themselves. Our name, R.brands, derives from the term \_r.evolution\_, which embodies both the revolution we are building and the evolution we are experiencing. Here, a major transformation is underway — and the period in our name is not an endpoint, but rather a new starting point. Currently, we operate three brands: INVICTUS and BR FORCE in the tactical segment, and GALAPAGOS in the outdoor segment. Each has its own specific goals and personality, yet all align with the group’s overarching purpose — enabling synergistic and comprehensive operations. We foster a high-performance environment centered on learning, innovation, and deeply value our core principles: Integrity, Personal Accountability, Tenacity, Nonconformity, Courage, and Empathy. These values define how things get done here — and who we are. So, does R.brands resonate with you? Are you ready to embrace this r.evolution?