**Location:** On-site – Belo Horizonte/MG **Company:** Databit Information Technology and Systems **Employment type:** CLT **Databit**, a reference company in information technology solutions and management systems, is seeking an **Executive Assistant / Board Secretary** to work directly with the company’s executive board, supporting strategic, operational, and commercial demands. We are looking for an organized, proactive professional with experience in the information technology sector and skills in commercial dealings and contract management. **Key responsibilities:** * Provide direct administrative, strategic, and commercial support to the executive board; * Manage the executive board’s schedules, appointments, travel, and meetings; * Serve as the interface with clients and partners, supporting negotiations and commercial discussions; * Monitor, organize, and control **client, supplier, and service provider contracts**, ensuring deadlines, renewals, and amendments; * Prepare managerial reports, presentations, and supporting materials for meetings and strategic decisions; * Support the **commercial and administrative departments**, assisting with proposal workflows, quotations, contracts, and purchase orders; * Track commercial KPIs and targets, supporting the director in performance monitoring; * Participate in strategic meetings and draft minutes, ensuring agreed-upon actions and deadlines are fulfilled; * Maintain effective communication across all company departments, ensuring information flow for decision-making; * Support **IT-related procurement processes, public tenders, and commercial procedures** (preferred). **Mandatory requirements:** * Minimum of **2 years’ experience** as an executive assistant, board secretary, or in similar roles; * Experience in **commercial negotiations, contract management, and commercial department support**; * Prior experience in the **information technology (IT) sector or technology/software services companies**; * Excellent verbal and written communication skills; * Strong organizational skills, attention to deadlines, and ability to prioritize tasks; * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document/contract management tools; * Completed or ongoing undergraduate degree in Business Administration, Commercial Management, Law, Information Systems, or related fields. **Preferred qualifications:** * Previous experience in **technology, software, or IT services companies**; * Familiarity with ERP systems or contract management platforms; * Intermediate or advanced English proficiency. **Benefits:** * Transportation allowance or mobility assistance; * Meal or food voucher; * Health insurance (optional); * Innovative, collaborative work environment with growth opportunities; * Participation in industry training sessions and events.