Executive Assistant

Description

Job Summary: Work as an Executive Assistant, providing strategic support to senior leadership and managing administrative and executive routines with organization and effective communication. Key Highlights: 1. Direct support to senior leadership and administrative routines 2. Scheduling and internal/external communications coordination 3. Strategic position to ensure smooth handling of requests Belo Horizonte/MG Region \| On-site Employment Type: CLT \| Salary: R$ 2\.685,00 A well-established company has an open opportunity for an **Executive Assistant**, focused on direct support to senior leadership and the organization’s administrative and executive routines. The role requires strong organizational skills, agility, and excellent communication ability, serving as a strategic support point to ensure smooth daily operations. **Job Mission** Work closely with the executive team to ensure organized executive routines, administrative process efficiency, and alignment of internal communications—directly contributing to decision-making and smooth operational functioning. **Main Responsibilities** * Provide direct support to the executive team, handling multiple executive tasks; * Manage schedules, appointments, and meetings; * Handle phone calls and route internal requests; * Manage communications via corporate email and WhatsApp; * Receive and assist clients, suppliers, and visitors; * Support corporate travel arrangements (flights, accommodations, logistics); * Prepare and update spreadsheets and administrative controls; * Assist with general administrative routines; * Maintain constant interface with various departments across the company to ensure information alignment and flow. **Role Context** The routine involves frequent client contact for administrative matters and recurring follow-ups, as well as strong active communication via telephone and digital channels. This is a highly interactive role—both internally and externally—requiring professional demeanor and adaptability to manage multiple simultaneous demands. **Mandatory Technical Requirements** * Completed or currently pursuing a bachelor’s degree (Business Administration or related fields); * Prior experience in administrative routines and/or supporting leadership; * Intermediate Microsoft Office proficiency (especially Excel and Word); * Strong verbal and written communication skills, with a formal professional posture. **Desirable Differentiators** * Experience in customer service; * Exposure to administrative routines involving interaction with the finance department; * Experience in corporate environments with close proximity to executive leadership. **Benefits Offered** * Meal allowance; * Transportation allowance; * Health insurance (after probation period); * Psychological support; * Gympass; * Profit-sharing program; * Birthday leave; * Educational incentive (percentage discount on postgraduate tuition). **Working Hours** * Monday to Friday: 9:00 AM to 6:00 PM Compensation: R$2\.685,00 per month Benefits: * Health insurance * Education allowance * Partner discounts and commercial agreements * Profit-sharing program * Meal allowance * Transportation allowance Selection Question(s): * • Do you hold a completed or currently pursued bachelor’s degree? If yes, which field? * • Have you previously worked in administrative routines and/or provided direct support to leadership or executive management? Could you briefly describe that experience? * • Do you have experience organizing schedules, meetings, and supporting executive routines? * • What is your experience with client communication and service (phone, email, or WhatsApp)? * • Would you consider yourself proficient in formal communication (especially written)? Have you applied this in your professional day-to-day? * • Do you have experience preparing spreadsheets and administrative controls? What is your Excel proficiency level? * • Have you worked in environments with multiple concurrent demands? How do you typically organize yourself in such scenarios? * • How do you handle situations requiring recurring client contact for alignment or follow-up purposes? * • Are you comfortable interacting with diverse departments and personalities in the workplace? * • Are you available to work fully on-site in Belo Horizonte, Monday through Friday, from 9:00 AM to 6:00 PM? * • This position offers a salary of R$ 2\.685,00 (CLT) \+ benefits. Does this align with your current expectations? Work Location: On-site