Executive Assistant

Description

Job Summary: We are seeking an organized, communicative, and proactive Executive Assistant to support administrative routines and ensure smooth corporate operations. Key Highlights: 1. Essential support for office administrative routines. 2. Responsible for reception, organization, and logistical support. 3. An environment that values development and inclusion. We seek an organized, communicative, and proactive Executive Assistant to support office administrative routines and ensure smooth corporate operations. The professional will be responsible for receiving visitors, managing calendars and meeting rooms, controlling supplies, providing logistical support, and assisting with the team’s operational demands. **Responsibilities and Duties** * Receive in-person, telephone, and digital channel inquiries, providing information and welcoming visitors and clients for meetings courteously; * Schedule, organize, and monitor the use of meeting rooms; * Conduct periodic office rounds to verify cleanliness, organization, and supply replenishment; directing the cleaning team whenever necessary; * Manage office supply inventory, ensuring appropriate restocking and ordering new items before depletion; * Organize and manage motorcycle courier services and mail flow; * Obtain quotations and make purchases, selecting suppliers offering the best commercial terms; * Plan business trips and purchase airline tickets; * Support the IT department in dispatching, tracking, and retrieving assets; * Assist the office with general organizational tasks, internal event support, and related activities. **Requirements and Qualifications** * Prior experience in administrative roles, executive reception, or secretarial functions; * Proficiency as a user of the Windows operating system and core Office applications (Word, Excel, PowerPoint, Outlook) and PDF. **Additional Information** **Our Benefits:**  Health and Dental Insurance; Meal Allowance and/or Food Voucher (no payroll deduction); Transportation Voucher; Life Insurance; Birthday Day-Off. Monday to Friday, from 9:00 AM to 7:00 PM. **Belo Horizonte \- MG (Belvedere)** Portela, Lima, Lobato \& Colen Advogados—or, as we prefer to introduce ourselves, PLC Advogados—is a law firm providing advisory and litigation services across Brazil and in several major countries worldwide. We operate across diverse economic sectors, serving prominent national and international clients, and participate in numerous cutting-edge projects. We believe in the **continuous development of people**, **technology, and processes as the foundation for sustainable growth**, and consistently strive to foster a more **inclusive, welcoming, and equitable environment**.