Office Assistant

Description

Job Summary: The candidate will work in the administrative department, focusing on billing, collections, procurement, and support for various company departments. Key Highlights: 1. Diverse responsibilities including billing, collections, and procurement 2. Support for finance, HR/DP, and executive teams 3. Opportunity to develop administrative skills **POSITION FOR NORTH ZONE - SP - VILA MARIA** Responsibilities: * Issue invoices, monitor and respond to customers regarding identified discrepancies; * Verify and record payments to partners and suppliers; * Conduct collections and track delinquent accounts, including credit reactivation in the system; * Perform credit score checks for financial analysis and register new customer registration data in the system for the sales department; * Request quotations and purchase office, cleaning, and operational supplies, as well as other occasional purchases related to events, and manage warehouse inventory; * Handle customer and supplier communications via email, phone, and WhatsApp; * Assist in resolving administrative issues; * Carry out other administrative tasks; * Provide support to finance, HR/DP, and executive teams. Requirements: * Completed high school education; * Prior experience in road freight transportation and administrative functions—including billing, collections, and procurement—is preferred; * Familiarity with transportation ERP systems is preferred; knowledge of the SSW system is desirable; * Basic Office software proficiency; intermediate Excel skills are desirable; * Strong learning ability; * Ability to meet deadlines and organize tasks; * Good verbal and written communication skills; * Flexibility to provide empathetic service; * Teamwork skills; * Proactivity and accountability. Working Hours: Monday to Friday, from 08:00 to 18:00 On-site work at Parque Novo Mundo. Employment Type: Full-time CLT Salary: R$1.781,14 per month Benefits: * Dental insurance * Company-provided mobile phone * Profit-sharing program * Life insurance * Meal allowance * Food voucher * Transportation voucher Selection Question(s): * What is your level of Excel proficiency? * Please provide your residential ZIP code. * Are you available to work during the position’s available hours: Monday to Friday, from 16:00 to 01:50? Experience: * Road freight transportation (Mandatory) * SSW system (Preferred) Work Location: On-site