Administrative Assistant II - Engineering Management

Description

Job Summary: Provide administrative support to meet demands related to materials and contracts, supply information to supervisors, and ensure compliance with instructions. Key Highlights: 1. Essential administrative support for materials and contracts management. 2. Monitoring of contracts and purchase requests. 3. Interaction with internal and external teams for documentation. Provide administrative support to meet material order and contract-related demands in accordance with instructions and supply information to supervisors. **Working Hours:** Monday to Friday, from 08:00 to 18:00; Fridays from 08:00 to 17:00. **Salary: R$**2\.350,30 **Benefits:** * Transportation allowance; * Meal voucher or food allowance; * Medical assistance (UNIMED); * Dental assistance (METLIFE); * Educational assistance (undergraduate and postgraduate); * Daycare allowance (childcare assistance) of R$ 200.00 (per child) for mothers with children meeting eligibility criteria and aged up to 4 years (limited to 3 children); * Quality-of-life program; * Funeral plan; * Partnerships with restaurants, Pacheco, psychologists, pharmacies, and auto repair shops; * Christmas gift card. **Responsibilities and Duties** * Register and monitor purchase requests for materials submitted by the engineering and maintenance teams; * Monitor contracts, including recording and tracking procurement activities carried out by the Engineering (Construction and Maintenance) Department, as well as requesting and forwarding supplier invoices to the Finance Department; * Contact third parties regarding documentation required for contract preparation and formalization, and collect necessary signatures; * Evaluate documentation required by GSC for contract preparation (e.g., tax clearance certificates, articles of incorporation, ART, registration and clearance certificates issued by CREA, etc.); * Submit required documentation to the Controller’s Office for registration of new suppliers; * Provide service to internal and external clients regarding departmental requests; * Compile paid invoices and report results via spreadsheets created for the immediate supervisor and Coordination; * Manage purchase orders (record and monitor material requisitions required for construction and maintenance projects undertaken by the Institution, as well as forward purchase orders to the Finance Department); * Compile corresponding payments and report results via spreadsheets created for the immediate supervisor and Coordination; * Close the fixed petty cash accounts for the Engineering and Maintenance Departments using the MV system, and monitor reimbursement release by the Finance Department; * Request office supplies for departments via the MV system; * Perform medical gas replenishment checklists via tanker truck using PMA (Micro Application Portal); * Allocate working hours for Gasotherapy Department staff using a dedicated spreadsheet and enter data into the KPIH system; * Provide administrative support to the immediate supervisor; * Perform other tasks of similar nature and complexity level upon request by the immediate supervisor. **Requirements and Qualifications** Completed high school education. Higher education studies desirable. Proficiency in Microsoft Office suite. We are Santa Casa BH, and we work for a cause: delivering top-tier healthcare to everyone. With over 100 years of history, we have built a legacy recognized across Minas Gerais. We stand as the largest healthcare institution in the state, comprising Santa Casa BH – High-Complexity Hospital (100% SUS-funded), São Lucas Private Hospital (with health insurance plans), Santa Casa BH Specialized Outpatient Clinics, Santa Casa BH Maternal and Child Institute, Santa Casa BH Oncology Institute, Santa Casa BH Clinical Research Center, Santa Casa BH Órix Lab, Santa Casa BH School of Health, Santa Casa BH Geriatric Institute, and Santa Casa BH Family Care Program. More than 8,000 employees uphold our mission as their own ideal. Together, we beat as one heart. **Alert!** Santa Casa BH **does not charge any fees during its selection processes.** All recruitment procedures are conducted **free of charge and transparently**. If in doubt, please contact Santa Casa BH directly through official channels available on our website. Protect yourself against scams and fraud, and rely on us for a secure and trustworthy selection process.