Executive Assistant

Description

Job Summary: This role involves comprehensive administrative and strategic support to executive leaders, ensuring efficiency, organization, and compliance in daily and financial operations. Key Highlights: 1. Strategic and administrative support to directors and VPs 2. Management of executive calendars, travel, and expenses 3. Assistance with strategic topics and corporate meetings Company Overview / Visão Geral da Empresa: **About Us** Bridgestone Americas, Inc. (BSAM), headquartered in Nashville, Tennessee, and Bridgestone Europe, Middle East and Africa (BSEMEA), headquartered in Brussels, Belgium, operate collectively as a “Bridgestone West” strategic region. This region services the strategic business needs of teams across the Americas, Europe, Middle East and Africa. BSAM and BSEMEA are subsidiaries of Bridgestone Corporation, globally headquartered in Japan. Bridgestone and its subsidiaries develop, manufacture and market a wide range of Bridgestone, Firestone and associate brand products and solutions to address the needs of a broad range of customers and industries. **At Bridgestone, you are always Free to Be.** We believe people can only provide superior service and quality to others when they bring their whole self to work. We believe in championing all perspectives, individuals and teams because we understand the importance of seeing the world and our business through many different lenses. We are building a team as diverse as the world we serve. *So, show us what you are made of, because who you are is what we need.* **About Bridgestone**Bridgestone Americas, Inc. (BSAM), headquartered in Nashville, Tennessee, and Bridgestone Europe, Middle East and Africa (BSEMEA), headquartered in Brussels, Belgium, operate collectively as a “Bridgestone West” strategic region. This region services the strategic business needs of teams across the Americas, Europe, Middle East and Africa. BSAM and BSEMEA are subsidiaries of Bridgestone Corporation, globally headquartered in Japan. Bridgestone and its subsidiaries develop, manufacture and market a wide range of Bridgestone, Firestone and associate brand products and solutions to address the needs of a broad range of customers and industries. **At Bridgestone, you are always Free to Be** We believe people can only provide superior service and quality to others when they bring their whole self to work. We believe in championing all perspectives, individuals and teams because we understand the importance of seeing the world and our business through many different lenses. We are building a team as diverse as the world we serve. So, show us what you are made of, because who you are is what we need. *So, show us what you are made of, because who you are is what we need.* Responsibilities / Responsabilidades: * Organize and support the activities of the Industrial Director and Vice President (VP) of Manufacturing by scheduling calendars and meetings and providing necessary resources to ensure strategic demands are fulfilled efficiently and without delay. * Manage the Director/VP’s calendar and meeting room schedules using corporate scheduling tools to avoid time conflicts and ensure leadership time is organized and optimized. * Request and track payments and services related to travel, accommodations, and training, registering requisitions in SAP according to internal policies to ensure required resources are available and paid correctly. * Prepare expense reports and process reimbursements by consolidating information in SAP and verifying receipts to ensure transparency and compliance in corporate spending. * Monitor and validate expenses incurred by the Director/VP by periodically reviewing bank statements and receipts to ensure financial control and prevent inconsistencies. * Organize, plan, and arrange flights, accommodations, and transportation by contacting vendors and following internal policies to ensure safe and budget-compliant travel. * Control document flow for approvals by reviewing, distributing, and collecting signatures as needed to ensure agility and compliance in internal processes. * Assist in tracking strategic topics and corporate meetings by preparing agendas, minutes, and following up on defined action items to ensure decisions are executed and cross-departmental alignment is maintained. * Develop and review the department’s annual budget for both the upcoming and current fiscal year by monitoring costs in corporate systems to avoid exceeding the established target. Qualifications / Qualificações: * **EDUCATION**: Bachelor’s degree in Executive Secretarial Studies (Bilingual), Languages, or Business Administration. * **SPECIFIC TECHNICAL KNOWLEDGE**: SAP, MACROS, EXCEL (intermediate SAP), Power BI. * **REQUIRED EXPERIENCE**: 2–3 years of experience as an Executive Assistant. * **LANGUAGES**: English – Advanced / Spanish – Advanced