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Job Summary: This professional will perform administrative, tax, and contractual routines related to the purchase and sale of grains, ensuring compliance and business support. Key Highlights: 1. Execution of administrative and tax routines in grain-related processes 2. Drafting and management of contracts, amendments, and legal documentation 3. Liaison with suppliers and various internal departments **Description:** Bachelor's degree completed in Administration, Agronomy, Accounting Sciences, or related fields. Prior experience in this role and proficiency in Excel are desirable. Perform administrative routines related to the raw material procurement area for grain purchases and the sales area, overseeing and supporting the daily reconciliation of all raw material intake movements; verifying and correcting delivery deviations arising from incorrect contracts; performing transfers and load splitting across contracts; and carrying out all necessary maintenance to ensure information accuracy reflecting actual contractual business; Conduct analysis and identify applicable tax guidance for contract deliveries across CIF, FOB, and third-party scenarios, establishing relationships and interacting with suppliers and internal departments; Execute contract closures, register suppliers, track and record commercial negotiations via business confirmation and sales orders, and assess whether suppliers meet required documentation standards for negotiation; Draft contracts and enter them into the system; prepare and draft amendments, credit assignments, CPRs (Rural Product Receipts); analyze clauses in third-party contracts; ensure and formalize all business conditions presented by the commercial department; identify and prepare necessary documentation to support negotiations; execute and support all contract processing and data entry to formalize negotiations, serving as the liaison between commercial, credit & collections, and legal departments; Upload documents for signature on the CertiSing portal, per documentary analysis, to formalize negotiations. Assist in archiving documents relevant to this department; Conduct analysis and identify applicable tax guidance for contract deliveries across CIF, FOB, and third-party scenarios, establishing relationships and interacting with internal departments including billing, logistics, credit & collections, tax, commercial, accounting, operations, and legal; identifying and seeking approvals from respective department managers when process correlations or potential deviations relevant to negotiations are identified; Fill in and post weight and value supplements to already-established contracts, close producer invoice balances per contractual negotiations, analyze and identify, reconcile, and request closing of invoices versus physical contract quantities; Register suppliers; Assess whether a supplier is qualified to proceed with negotiations, based on certificates issued by SEFAZ, the Federal Revenue Service, IBAMA; if such certificates are missing or negative, seek approval and guidance from the immediate supervisor regarding next steps; Analyze documentation relevant to registration, including corporate bylaws, latest amendments, certificates, powers of attorney; request and analyze all documentation required to formalize negotiations; identify legally authorized representatives who may lead negotiations; Draft contracts and enter them into the system, adhering to premises established by the commercial department through business confirmations and orders; Prepare and draft amendments; analyze clauses in third-party contracts; prepare and draft credit assignments and CPRs, formalizing all business conditions presented by the commercial department and related areas; identify and prepare necessary documentation to support negotiations; Support all contract procedures to formalize negotiations, acting as the liaison among commercial, credit & collections, and legal departments, ensuring and guaranteeing business information integrity vis-à-vis suppliers; Upload documents for formalization and signature between parties on the CertiSing portal, including documents signed by the board of directors; Assist in archiving department-relevant documents, including contracts, amendments, CPRs, and credit assignments; Perform other duties related to the department, as requested by the immediate supervisor; Carry out job responsibilities in full compliance with all organizational safety, health, and environmental work standards, and consistently use all mandatory personal protective equipment (PPE) required for job and department activities. Report any activity posing risks to one’s own or colleagues’ health to the immediate supervisor; Perform duties in alignment with company values, policies, guidelines, procedures, and processes, always focusing on organizational goals and maintaining confidentiality and protection of company information; Maintain discipline in the 5S program, aiming for safe work through organization, standardization, and cleanliness of the workplace; Safeguard company property under one’s responsibility and promptly report any problems or damages detected to the immediate supervisor. 2511050202231259849
