ADMINISTRATIVE ASSISTANT

Description

Job Summary: Analyst responsible for tender review, accreditation, report generation, medical examination scheduling, and process improvement in occupational medicine. Key Highlights: 1. Tender and PCMSO review 2. Clinic accreditation and negotiation 3. Appointment and reporting management **Tender review:** Verify information related to occupational medicine specified in the tender and compare it with the current PCMSO. If demands stipulated in the PCMSO are missing from the tender, and if the report was issued by the company, forward it to the relevant department to assess the possibility of amending the PCMSO; otherwise, request inclusion via contract addendum through the commercial department. **Accreditation:** Read the tender to understand required services, then conduct online research to identify clinics and/or professionals for accreditation. Request at least three quotations from clinics within the client's city or region to secure the best negotiation price. **Report generation and verification:** Generate weekly appointment and ASO return reports for clients via the system, and verify whether returns were made within the stipulated timeframe. If submissions are pending, request them from the clinic and forward them to the client. At month-end, generate monthly appointment reports and cross-check them against clinic reports to reconcile billed versus performed services, then submit the final report to the finance department. **Medical examination scheduling:** Assist with examination scheduling tasks, including answering client inquiries, scheduling appointments, entering ASOs into the system, returning ASO results to clients, and submitting e\-social data. **Process improvement:** Identify opportunities to enhance scheduling efficiency by proposing system updates or modifications to optimize time and resource utilization. **Deadline compliance:** Ensure all examinations are scheduled and results returned within established deadlines, respecting client needs and legal and regulatory requirements.