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Job Summary: This Administrative Assistant will join the Engineering team, focusing on travel logistics support—arranging flights and accommodations—and ensuring operational efficiency. Key Highlights: 1. Travel logistics support and accommodation management 2. Organization and deadline control in administrative routines 3. Administrative support to the Engineering team We are seeking an **Administrative Assistant** to join the Engineering team, with a focus on **travel logistics support**, responsible for **quoting, purchasing air and bus tickets**, as well as **booking and managing accommodations (e.g., Airbnb and similar platforms)**. The professional will ensure organization, deadline control, alignment with requesting departments, and administrative support for travel- and stay-related requests, contributing to the company’s operational efficiency. Apply today! **Responsibilities and Duties** ### **Responsibilities and Duties** * Quote, purchase, and issue air and bus tickets according to departmental needs. * Book, modify, and cancel accommodations, primarily via Airbnb and similar platforms. * Track and organize travel-related dates, deadlines, receipts, and costs. * Ensure proper documentation entry and organization for expense reporting and financial control. * Serve as the main point of contact between employees, suppliers, and travel platforms. * Provide general administrative support to the Engineering team as needed. * Ensure compliance with internal travel policies while maximizing cost-effectiveness. * Maintain updated spreadsheets, trackers, and reports on travel and accommodations. **Requirements and Qualifications** * Prior experience in administrative tasks, preferably with corporate travel management. * Experience in quoting and purchasing tickets and booking accommodations. * Familiarity with platforms such as Airbnb, airline websites, and travel search engines. * Strong organizational skills, attention to detail, and effective deadline management. * Ability to handle multiple simultaneous requests. * Basic knowledge of financial controls, invoices, and expense reporting. * Good communication skills for interacting with internal departments and suppliers. * Intermediate proficiency in Excel or Google Sheets (cost tracking, spreadsheets, and task monitoring). * Familiarity with administrative and financial systems (expense entry, receipt organization, and expense reporting). * Experience using corporate email and calendars to manage requests and deadlines. * ERP or internal administrative system experience is desirable. **We value if you have:** * Intermediate Excel proficiency **Additional Information** **What does Grupo Autoglass offer?** * **For your physical and mental health:** Health insurance plan with no monthly fee for you and your dependents; Optional dental plan extendable to dependents; Psychological support; Pregnancy program with extended maternity leave; Wellhub (discounts at gyms). * **To support your daily life:** Transportation allowance; Meal or food allowance. Opportunity to work and exchange knowledge daily with an outstanding and welcoming team; Allya: App offering discounts at various everyday establishments and services; Ah! We celebrate Grupo Autoglass Employee Day by sending a gift to all employees. * **For your career development:** Professional growth opportunities; Feedback- and development-oriented culture; Access to the Grupo Autoglass Corporate Education Portal featuring over 200 free courses with certificate issuance; A highly collaborative and challenging work environment. At Grupo Autoglass, you’ll find growth opportunities and a strong culture of innovation and continuous improvement! * **To enhance your in-office workday:** Breakfast and afternoon coffee; Relaxation moment: On-site relaxing massage at your **workstation**; Adjacent area at Headquarters featuring a gaming room, cafeteria, barbershop, beauty salon, and more! **Join Grupo Autoglass!** We are a Brazilian group that believes innovation and technology can drive business development, empower people, optimize processes, and deliver high-quality services and products. Our journey began with **Autoglass**, an extensive network of over 80 stores across Brazil, specializing in automotive glass and parts sales. Our growth opened doors for new businesses integrated into the Group. Today, we are also market leaders in insurance and affinity solutions through **Maxpar**. In our most recent expansion, we launched a new pillar focused on innovation, technology, and digitalization of operations—represented by **b4b tech**. We believe that, together, our businesses can generate positive economic, social, and environmental impacts in the markets we serve, in our employees’ lives, and in the communities where we operate. After all, we exist to provide solutions that improve people’s lives. This is the purpose that unites and strengthens our businesses. If you identify with a company that values diversity, respect, ethics, tolerance, social responsibility, and a constant pursuit of innovation and continuous improvement, build your career with Grupo Autoglass!
