Purchasing Assistant

Description

Job Summary: Support purchasing operations by managing orders, suppliers, and deliveries to ensure an efficient and accurate material procurement flow. Key Highlights: 1. Support the processing of purchase orders and quotations. 2. Maintain supplier information and purchasing documents in an organized manner. 3. Collaborate with the team on process and routine improvements. Provide operational support to the purchasing department, ensuring effective order management, supplier control, delivery tracking, and record maintenance. Contribute to the accurate, organized, and efficiency-focused procurement of materials (raw materials and packaging). **Responsibilities and Duties** **Responsibilities:** * Support the processing of **purchase orders**, from requisition through confirmation with the supplier. * Issue and record **quotations**, comparing prices, lead times, and terms. * Prepare and organize **purchasing documents** (purchase orders, simple contracts, correspondence). * Track **delivery status**, deadlines, and transportation, reporting deviations when necessary. * Update **supplier information in the system**, maintaining accurate and organized data. * Manage the filing of **fiscal and purchasing documents**. * Assist in entering and updating data in **ERP/Purchasing Systems**. * Compile basic performance reports and **KPIs** requested by leadership. * Verify invoices and support communication with the receiving department. * Respond to and interact with suppliers via phone, e\-mail, and system, ensuring **clear and objective communication**. * Assist in supplier registration and maintenance processes. * Provide information and documents to the team upon request. * Perform administrative tasks relevant to the purchasing area. * Collaborate with the team on process and routine improvement initiatives. **Requirements and Qualifications** **Education:** * Currently pursuing or completed undergraduate degree (preferably in Administration, Logistics, Production Engineering, Economics, or related fields). **Experience/Technical Knowledge:** * Prior experience in administrative roles is desirable, preferably in purchasing or logistics. * Microsoft Office suite (with emphasis on basic/intermediate Excel). * Familiarity with ERP or purchasing systems (desirable). **Additional Information** **Check out our benefits:** **For You:** * Home Office Allowance\* * Meal Voucher * Food Allowance\* * On-site Meals\* * Transportation Allowance * 40% discount on our products * Partnerships with Educational Institutions * Pharmacy Card\* * Corporate University **For Your Family:** * Daycare Assistance * Extended Maternity Leave * Maternal Support Program * “Baby on Board” Program **For Your Health:** * Health Insurance * Dental Insurance * Life Insurance * TotalPass * Flu Vaccination * ***Benefits may vary by location.*** **We are Grupo Farmax, an ecosystem of brands born with the purpose of delivering care to all people through access to health, beauty, and wellness products.** For over 45 years, we have continuously evolved, expanding our portfolio and strengthening our presence in the Brazilian market—always with close attention to the impact we generate on people and communities. Today, **Grupo Farmax brings together brands** that are part of the daily lives and history of millions of consumers, such as **Sunless, Hidraderm, Farmax, Negra Rosa, Sanavita, Óleos e Moskitoff**. Each with its own identity, yet all united by the same conviction: **care is plural, accessible, and must be present at every stage of life.** We grow driven by innovation, sustainability, and, above all, our people—the greatest asset of Grupo Farmax. Here, growth is part of our essence because we believe care begins at home and extends to the world, generating positive impact, inclusion, and transformation every day. **\#JoinFarmax**