EXECUTIVE SECRETARY

Description

Job Summary: We are seeking an Executive Secretary to provide direct support to the CEO, efficiently, discreetly, and agilely organizing administrative routines. Key Highlights: 1. Direct support to senior leadership and organization of administrative routines. 2. Internal and external communication activities, and support for strategic initiatives. 3. A safe, respectful, and collaborative work environment. We seek a professional to serve as an "Executive Secretary," providing direct support to the CEO and contributing objectively to the organization and smooth execution of senior leadership’s administrative routines. This person will be responsible for supporting agenda management, tracking requests, preparing controls, and assisting with day-to-day administrative tasks—ensuring efficiency, discretion, and agility in processes. **Responsibilities and Duties** * Provide direct support to the executive board and/or managers. * Organize agendas, meetings, appointments, and travel arrangements. * Draft, review, and organize documents, reports, and presentations. * Manage physical and digital files, ensuring information confidentiality. * Handle internal and external communication, including responding to inquiries and routing requests. * Support administrative routines and strategic initiatives within the department. **Requirements and Qualifications** * Bachelor’s degree in Business Administration, Accounting, Law, or related fields. * Driver’s license (Category B). * Intermediate proficiency in Microsoft Office Suite. * Knowledge of BI tools and Office 365\. * Proficiency in creating and editing visual materials and presentations (PowerPoint, Canva, or similar tools). * Strong organizational, planning, and communication skills. Proactive, responsible profile with discretion in handling sensitive information. * **Additional Information** Available Benefits * Online medical consultations * Nutritionist consultations * Psychological support * Meal allowance * Baby kit * Dream Fund * Life insurance * Travel discounts * Gym and fitness activity access Present across the entire national territory, we are a construction company specialized in railway engineering, engaged in civil works, infrastructure, superstructure, and OAE projects, serving both public and private clients. **For over 45 years, we have been committed to those who make everything happen: people.** Every day, we build a safe, respectful, and collaborative work environment—a space where each individual feels represented, valued, and part of something greater. We treat everyone with respect, recognizing the unique value each person brings to our collective success. Wherever we go, we carry our values and leave our mark: we promote opportunities for local communities and contribute to the sustainable development of the regions where we operate. Because caring for people, the environment, and everything we build with purpose is what we do best. We are committed to transforming realities and building a better, more sustainable future with greater opportunities—together. If you share this purpose, **this is your place.**