Billing Assistant

Description

Job Summary: The Billing Assistant supports billing routines, invoice issuance and verification, organization of tax documents, and provides support to finance and accounting departments, ensuring agile and legally compliant processes. Key Highlights: 1. Support billing routines and invoice issuance 2. Organize tax documents and provide support to finance departments 3. Ensure agile processes compliant with legal regulations Maranhão Motos is a Honda Two-Wheelers dealership, recognized for excellence in the motorcycle market, offering high-quality products and services. We are seeking a **Billing Assistant** to join our administrative team. This professional will be responsible for supporting billing routines, invoice issuance and verification, organization of tax documents, and providing support to finance and accounting departments, ensuring all processes are conducted efficiently and in compliance with legal requirements. **Requirements:** * Completed high school education (technical or undergraduate studies in administration, accounting, or related fields currently in progress are desirable); * Basic knowledge of invoice issuance and tax legislation; * Strong organizational skills, attention to detail, and proactivity; * Familiarity with ERP systems will be considered an advantage. **Responsibilities:** * **Live and promote Maranhão Motos’ corporate culture**, aligning with the company’s business objectives, mission, vision, and values; * + **Perform daily billing activities**, using integrated systems and supporting tools (computer, calculator, mobile phone); Verify sales and payments with the cashier; Issue invoices for financial payment generation; Authorize motorcycle delivery to customers; Forward billed sales to the finance department; + **Manage inventory through the system**, including: Reserving motorcycles for customers; Recording incoming invoices and forwarding them to accounting; Mutual support between inventory and billing departments; + **Process liens, lien cancellations, and register entries in SIREC (daily basis)**; + **Process return batches and receipts in the system**, generating corresponding invoices for transfer to finance; + **Generate daily sales reports** for management tracking; + **Organize and archive tax documents and sales folders**, ensuring control and traceability (on a weekly basis); + **Attend company meetings and commitments** whenever requested, contributing to process improvements.