Administrative Analyst

Description

Job Summary: Manage administrative procurement processes, ensuring smooth purchasing, contracting, receiving, and payment workflows with both internal and external stakeholders. Key Highlights: 1. Administrative procurement management 2. Supplier negotiation and development 3. Interface with various internal departments Work Location: City near Palmas. On-site. Manage administrative procurement processes, ensuring proper flow of purchases, contracts, receipts, and payments, with strong coordination across internal departments and suppliers, guaranteeing efficiency, control, and compliance. **Responsibilities:** * Procure productive and non-productive materials (raw materials, stockable items, and consumables); * Issue and manage invoices (NFs); * Conduct quotation, negotiation, and closing processes with suppliers; * Develop and qualify new suppliers; * Formalize commercial agreements (pricing, delivery terms, and payment conditions); * Control purchase requisitions and orders, ensuring approval workflow; * Follow up on purchase orders and monitor delivery deadlines; * Monitor deliveries and resolve pending issues with suppliers; * Negotiate freight costs and support logistics requests when necessary; * Manage the administrative aspects of procurement (system-based purchase orders, payments, and closings); * Control and organize contracts, ensuring adherence to deadlines and deliverables; * Consolidate departmental information (purchases, receipts, contracts, and KPIs); * Support material and input receipt processes (“green”); * Generate managerial and administrative reports for the department; * Organize and maintain procurement process documentation; * Support by-product sales (issuing orders and scheduling loading/truck dispatches); * Interact with internal departments such as IT, CSC, Accounting, Logistics, and Operations; * Serve as the liaison between procurement and other administrative departments; * Support internal and external audits; * Analyze data and generate insights for decision-making; * Propose improvements to procurement processes; * Ensure compliance with company policies and procedures; Requirements: * Completed undergraduate degree (Business Administration, Logistics, Engineering, or related fields); * Prior experience in Procurement or Purchasing with an administrative focus; * Experience managing purchase orders, contracts, payments, and administrative routines; * Experience negotiating with suppliers; * Proficiency in Excel (intermediate or advanced level); * ERP system experience is desirable. **Desired Competencies** * Organization and attention to detail; * Analytical mindset and process orientation; * Strong communication and interpersonal skills; * Proactivity and sense of urgency; * Ability to handle multiple tasks simultaneously. Benefits Health insurance, dental insurance, life insurance; shuttle service, meal allowance, on-site meals, Well Hub.