Administrative Assistant

Description

Job Summary: We are seeking a detail-oriented Administrative Assistant to manage operations and finances, contributing to the efficiency and control of services and administrative routines. Key Highlights: 1. Opportunity to actively contribute to operational and financial efficiency 2. Focus on multitasking management and proactive performance 3. Appreciation of professional growth and excellence We are looking for an **Administrative Assistant** to join our team! If you possess administrative and financial skills, are detail-oriented, and wish to actively contribute to the operational and financial efficiency of our enterprise, this opportunity is for you! **Key Responsibilities:** * Provide support to management for in-house or outsourced services including reception, security gate, security personnel, fire safety, landscaping, parking operations, telecommunications, courier services, IT, cleaning, and any other operational services related to the enterprise * Attend to condominium residents, tenants, and visitors * Prepare budgets and audit service provider documentation * Perform daily operational routine checklists and monitor services to manage their logistics effectively, thereby avoiding or minimizing potential operational impact * Enforce internal regulations, construction and renovation manuals, and condominium bylaws * Draft and distribute official notices; verify documentation for invoices (quotation maps, commercial proposals, ancillary obligations, etc.) * Monitor cash flow, track expenses, and follow up on debtors * Monitor approval status of payment entries in the system until finalization * Manage space reservations via the i9 system and associated billing * Issue, execute, and track notifications; supervise use of personal protective equipment (PPE) **Job Requirements:** * Organized professional with strong attention to detail and excellent verbal and written communication skills. * Proficiency in management and data analysis tools (Microsoft Office suite, especially Excel). * Ability to work collaboratively, manage multiple tasks, and act proactively and responsibly. * Prior experience in administrative and financial routines is a plus. * Experience in condominium management is a plus. **If you identify with this opportunity and want to join a team that values professional growth and excellence, please submit your resume and participate in our selection process.** **Benefits:** * Medical assistance * Dental assistance * Fuel allowance * Transportation allowance * Meal/food allowance * Medipreço * Life insurance * Wellhub