Executive Secretary

Description

Job Summary: Executive Secretary to provide administrative support and organize the executive routine of the board of directors at a construction and real estate development company. Key Highlights: 1. Direct support to the CEO and executive board 2. Organization and management of the executive schedule 3. Support for confidential and strategic requests from the CEO Our client is a construction and real estate development company operating in the civil construction sector, seeking a professional to serve as Executive Secretary to perform administrative activities supporting and developing the department. **Responsibilities:** Direct support to the CEO; Reception and customer service for clients, partners, and board visitors; Organization and management of the executive schedule (meetings, appointments, and travel); **Basic financial organization:** expense tracking, payments, tickets, and expenditures; Organization and management of administrative and legal documents; Support for strategic administrative requests from the executive board; Coordination with suppliers, service providers, and internal departments; Organization of physical and digital files; Support for confidential and strategic requests from the CEO; Ensuring the organization and smooth operation of the executive routine. **Requirements:** Completed high school education (a bachelor's degree is preferred); Proven experience as an Executive Secretary, Board Secretary, or in similar roles; Experience directly supporting senior management (executive board/CEO); Experience in administrative, financial, and organizational routines; Prior experience in finance or banking is a plus; Intermediate computer skills (Word, Excel, Outlook, and web browsers); Strong verbal and written communication skills; Organizational ability, discretion, attention to detail, and professional demeanor; Proactivity, accountability, and ability to handle confidential information; Ability to manage multiple tasks and priorities effectively. **Employment Type:** Independent Contractor (PJ). **Working Hours:** Monday to Friday, from 8:00 AM to 6:00 PM **Work Location:** **Neighborhood:** Florença **City:** Sinop **State:** MT