Administrative Coordination

Description

Job Summary: The professional will coordinate administrative routines, manage teams and processes, and support key departments in a civil construction company. Key Highlights: 1. Coordinate administrative routines and supervise support departments 2. Implement improvements in processes and internal controls 3. Manage teams and develop talent Our client provides services for the civil construction industry and is seeking a professional to work as an Administrative Coordinator. **Responsibilities:** Coordinate the company's administrative routines, ensuring organization, efficiency, and standardization of processes; Supervise support departments (finance, billing, procurement, inventory, and customer service); Plan and monitor cash flow, accounts payable, and accounts receivable; Control the issuance of service invoices (installation, maintenance, and recurring contracts); Manage contracts with clients, suppliers, and service providers; Support the technical department in scheduling installation and maintenance activities; Monitor operational indicators (service orders, deadlines, productivity, and costs); Implement and improve administrative processes and internal controls; Manage inventory control of parts, equipment, and supplies (refrigerant gas, tools, etc.); Support procurement processes, supplier negotiations, and cost control; Supervise customer service (ticket creation, tracking, and closure); Ensure compliance with legal, tax, and labor obligations in coordination with accounting/HR; Prepare managerial reports to support executive decision-making; Coordinate the administrative team, promoting development, organization, and alignment; Support the commercial department with proposals, contracts, and client follow-up. **Requirements:** Bachelor's degree in Administration, Business Management, Accounting, or related fields; Prior experience in administrative routines and team management; Experience in service-oriented companies (preferably maintenance, construction, or facilities); Knowledge of financial processes (cash flow, billing, costs); Familiarity with tax legislation and service invoice issuance; Experience with inventory and procurement control; Proficiency in Microsoft Office (especially Excel); Experience with ERP systems or management software; Strong organizational skills and ability to manage multiple tasks. Experience leading teams; Attention to detail; Attentive; Committed; Critical thinking; Assertive communication; Willingness and enthusiasm to learn. **Employment Type:** Contractor (PJ). **Working Hours:** Monday to Friday, from 7:42 AM to 12:00 PM and from 1:30 PM to 6:00 PM Saturday, from 8:00 AM to 12:00 PM **Work Location:** **Neighborhood:** Centro **City:** Balneário Camboriú **State:** SC