Administrative Assistant - Controller's Office

Description

Job Summary: Handle advance and reimbursement requests, validate supporting documents, support invoice-related processes and contract control, and manage administrative tasks and documentation. Key Highlights: 1. Support for administrative and financial processes. 2. Document management and contract control. 3. Assistance in invoice entry. **Administrative Assistant** **Summary:** Address requests related to advances and reimbursements, validating supporting documents submitted by employees for expense reporting after business travel. Assist and support the entry of material and service invoices. Support contract update controls, validity periods, and signatures. Support the department in administrative matters and internal document control. Process information and documents to assist the team with the organization’s payment processes, ensuring speed and accuracy of payment-related information and documents. Focus not only on process execution but also on identifying cost centers and ensuring correct allocation of information. **Main Responsibilities:** * Maintain updated vehicle leasing records. * Update expense report records and documentation. * Support invoice entry and accounting posting in the internal system. * Create users in the fuel supply system. * Generate reports on company vehicle usage. * Validate expense reports submitted by employees upon return from business trips. * Be discreet, organized, and responsible. * Validate and receive documents. **Requirements:** Currently pursuing a bachelor’s degree in Administration, Accounting, Economics, or related fields. Intermediate-level Microsoft Office proficiency **Benefits:** Meal or Food Allowance. Multi-benefit Card. Dental Care Plan. Health Insurance. ❤ Life Insurance. Transportation Allowance. Partnerships with universities. SESC partnership. Birthday Day Off. Wellhub.